![Federal Motor Carrier Safety Administration](https://media.trabajo.org/img/noimg.jpg)
Administrative Support Assistant
3 weeks ago
The Administrative Support Assistant:
Provides a wide range of administrative and office management activities in support of direct safety mission operations conducted by staff throughout a defined geographical regional area.
Participates in conducting safety support operations including performance of internal checks and pre-approval process controls for on time and attendance; travel, fleet, facilities management; property and supply inventory accountability; procurement execution; and budget reconciliation within the appropriate system, application, or data record, to include report preparation, data entry and financial analysis.
Carries out a variety of administrative and office management operational, non-technical safety activities, as needed due to staffing and/or workload demands.
Plans, organizes and accomplishes a variety of administrative operations, office management, and program assistance tasks within the parameters of established policies and guidelines.
Provides guidance and assistance to office personnel on administrative and procedural matters. Interprets regulations and directives governing effective administrative management in terms of requirements and standards. Ensures established criteria are communicated and that the criteria are implemented.Prepares special and recurring administrative reports. Provides assistance in collecting, reviewing, consolidating, and analyzing data in support of organization's programs and mission requirements. Ensures data/ information provided is consistent with the overall program requirements for submissions. Identifies, restructures, and recommends ways of eliminating, combining, simplifying, or improving administrative and clerical office procedures and processes. Implements new systems or administrative processes to meet Regional Field Operations' administrative needs.
Provides assistance with a variety of administrative tasks across the Service Center Region, including time and attendance, leave, budget, and fleet management.
Generates reports on timelines, electronic work activities in E2, CASTLE, USA Performance, and other administrative systems; and provides direction to staff on proper work activity processes.
Monitors and tracks budget expenditures. Collects data, and projects costs to prepare financial reports.Compiles costs from prior year's operating budget and expenditure to extract information and other data on salaries, expenses, personnel changes, and equipment needs.
Serves as backup purchase card holder and PIV agent. Assists with research and collection of source specific and technical information related to equipment inventory, vehicle fleet, and procurements.
The ideal candidate should possess strong computer skills (Word, Excel, Outlook, etc.) and have a variety of administrative experience in monitoring an office budget, fielding telephone calls, and reviewing documents, reports and travel expense vouchers.
The ideal candidate should possess excellent organizational abilities, have exceptional interpersonal skills, give attention to detail and have a highly developed customer service ethic.
Additionally, the candidate should have experience monitoring an office budget and have knowledge of federal policies and regulations for travel, procurement, time keeping, inventory and records management.
-
Administrative Support Specialist
20 hours ago
Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full timeJob Summary:As an Administrative Assistant with the Arizona Department of Public Safety, you will play a critical role in supporting the success of our team. Your responsibilities will include:Providing administrative support to our team, including researching information, compiling data, and preparing reports.Monitoring and tracking the budget, coordinating...
-
Administrative Support Specialist
1 week ago
Phoenix, Arizona, United States ACCENT Hiring Group Full timeJob OverviewPosition: Administrative Support SpecialistCompany: ACCENT Hiring GroupWe are in search of a courteous and professional Administrative Support Specialist.If you thrive in a collaborative environment and enjoy facilitating the smooth operation of an office, this role may be ideal for you. Ideal candidates will possess a positive, solution-oriented...
-
Reception and Administrative Support
17 hours ago
Phoenix, Arizona, United States LHH Recruitment Solutions Full timeLHH Recruitment Solutions is partnering with a law firm to find a highly skilled Legal Administrative Assistant to join their team. This is a full-time, in-office position, Monday through Friday, with a competitive hourly rate of $18-$23 depending on experience.Job Summary:The Legal Administrative Assistant will serve as the first point of contact for...
-
Administrative Support Specialist
3 days ago
Phoenix, Arizona, United States Aztec Engineering Group, Inc, Full timeAbout the RoleWe are seeking a highly motivated and organized Administrative Support Specialist to join our team at Aztec Engineering Group, Inc. in Phoenix, Arizona. As an Administrative Support Specialist, you will provide administrative support to multiple team members in a fast-paced environment.Key Responsibilities:Front Desk Coordination:Answer,...
-
Multilingual Administrative Support
1 week ago
Phoenix, Arizona, United States Adecco US, Inc. Full timeWe are assisting a reputable organization in the search for a Bilingual Administrative Assistant/Receptionist. This role will report directly to the Accounting Manager and is essential for managing front office functions, welcoming guests, handling phone communications, and executing various administrative tasks.Key Responsibilities:Oversee front office...
-
Administrative Support Specialist
4 days ago
Phoenix, Arizona, United States Workway Full timeWorkway BancForce is a leading national staffing agency dedicated to connecting qualified candidates with a variety of employment opportunities across the country. Our focus is on providing a candidate-centered approach to help individuals secure their next career move. We are currently seeking a Front Desk Receptionist/Administrative Assistant who will be...
-
Administrative Support Specialist
3 days ago
Phoenix, Arizona, United States Aztec Engineering Group, Inc, Full timeJob SummaryAztec Engineering Group, Inc. is seeking a highly motivated and organized Office Administrator to provide administrative support to multiple team members in a fast-paced environment.Key Responsibilities:Front Desk Coordination:Manage incoming calls, greet visitors, and direct them as necessary.Provide accurate information in person and via...
-
Administrative Support Specialist
1 week ago
Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full timePosition Overview: We are seeking a dedicated Administrative Support Specialist to join our Human Resources (HR) and Civil Rights Office (CRO). This role is essential for ensuring smooth office operations and requires in-person attendance. Key Responsibilities: Manage incoming phone calls and direct them to the appropriate personnel. Assist visitors with...
-
Administrative Assistant
17 hours ago
Phoenix, Arizona, United States LHH Recruitment Solutions Full timeLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join their team in Phoenix, AZ. This is a full-time in-office position with a competitive hourly rate of $20-$23, depending on experience.Job Summary:The Administrative Assistant will be the first point of contact for clients, visitors, and employees,...
-
Office Administrator I
4 days ago
Phoenix, Arizona, United States Aztec Engineering Group Full timeJob DescriptionWe are seeking a highly motivated and organized Administrative Assistant to join our team at Aztec Engineering Group. As an Administrative Assistant, you will provide administrative support to multiple team members in a fast-paced environment.Key Responsibilities:Provide administrative support to team members, including answering phones,...
-
Office Administrator I
4 days ago
Phoenix, Arizona, United States Aztec Engineering Group Full timeJob DescriptionWe are seeking a highly motivated and organized Administrative Assistant to provide exceptional support to our team at Aztec Engineering Group. As an Administrative Assistant, you will be responsible for managing multiple tasks, prioritizing projects, and maintaining a high level of professionalism in a fast-paced environment.Key...
-
Administrative Support Specialist
14 hours ago
Phoenix, Arizona, United States Ace Parking Full timeAbout the Position:As an Airport Operations Coordinator, you will be responsible for performing a wide variety of administrative and operational activities to support the success of our airport operations.Key Responsibilities:Accountability: Maintain accurate records, ensure compliance with company policies and procedures, and provide exceptional customer...
-
Technical Support Administrator
1 week ago
Phoenix, Arizona, United States Zentek Infosoft Inc. Full timePosition OverviewLocation: Phoenix, AZTitle: IT Systems Coordinator / Technical Support AdministratorKey Responsibilities:Assist the APM team in executing programs through diligent integration efforts.Oversee the internal documentation repository, ensuring that all processes and documentation are kept current.Facilitate communication and collaboration among...
-
Administrative Support Specialist
3 days ago
Phoenix, Arizona, United States A Better Tomorrow Therapy Full timeAbout the Role:A Better Tomorrow Therapy is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in supporting our therapy services by providing administrative support to our team.Key Responsibilities:Intake and Referral Management: Gather...
-
Administrative Support Specialist
11 hours ago
Phoenix, Arizona, United States Team Fishel Full timeAbout the RoleTeam Fishel is seeking a highly organized and detail-oriented Office Lead / Administrative Assistant to join our growing Professional Services Group in Phoenix, AZ.Key ResponsibilitiesProvide exceptional support to the Office Manager and field operations teams, ensuring seamless day-to-day operations.Manage material inventory reconciliation,...
-
Administrative Support Specialist
23 hours ago
Phoenix, Arizona, United States PACS Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PACS Inc. as a Receptionist. The successful candidate will provide exceptional support to our staff and visitors, ensuring a positive and efficient experience.Key Responsibilities:Administrative Support: Provide general administrative and...
-
Senior Administrative Support Specialist
4 days ago
Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full timePosition Overview: The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is in search of a highly organized and detail-oriented professional to take on the role of Executive Staff Assistant. This role is pivotal in delivering comprehensive support and technical assistance to the executives and administrative personnel within the Education...
-
Administrative Support Specialist to CEO
3 days ago
Phoenix, Arizona, United States Southwest Autism Research & Resource Center Full timeJob SummaryThe Executive Assistant to the CEO plays a pivotal role in supporting the President and CEO of the Southwest Autism Research & Resource Center (SARRC) in ensuring effective leadership and communication with the team, Board of Directors, donors, partners, and community.Key ResponsibilitiesAdministrative Support: Provide high-level administrative...
-
Administrative Assistant
2 months ago
Phoenix, Arizona, United States Impact Fire Full timeEstablished in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire...
-
Administrative Assistant
15 hours ago
Phoenix, Arizona, United States Grow Sciences Full timeJob SummaryWe are seeking a detail-oriented and organized Human Resources Administrator to support various HR functions, ensuring smooth operations across recruitment, employee records management, compliance, and general HR administration.Key Responsibilities:Recruitment Support:Assist with job postings, scheduling interviews, and coordinating candidate...