Events Coordinator

1 week ago

Austin, Texas, United States Abbott Full time
About the Role

The Events Specialist will be responsible for planning, executing, and reconciling conferences for the Neuromodulation division at Abbott. This role will focus on logistical and operational components, including:

  • Liaising with contacts within major societies to understand sponsorship options.
  • Creating a budget tracker and closely monitoring it based on alignment with internal stakeholders.
  • Hosting regular event planning meetings with cross-functional partners (e.g., marketing, communications, commercial, and clinical).
  • Facilitating completion of pre-event activities within required timelines: ensuring marketing communications understand the specs for any custom design requirements; reserving necessary meeting rooms for executive customer discussions; placing food and beverage orders with the event location; managing rooming requirements for internal and external customers; reserving venues for larger-scale meetings within the conference (e.g., lunch symposium).
  • Creating a registration site via CVENT software for attendees.
  • In-person setup for events (i.e., printing, seating assignments, product displays).
  • Shipping required marketing materials and products to events.
  • Reconciling monthly corporate cards (i.e., ensuring all receipts are documented).
  • Ensuring all stakeholders, including global marketing, clinical marketing, communications, education, and sales, are fully represented throughout the entire convention and exhibit functions.
  • Selecting exhibit and symposia sites and managing all necessary logistical details to provide appropriate product and corporate branding.
  • Acting as the lead team member for the Convention and Events team and working closely with the Manager of the department to train and coach colleagues on process, procedures, and product knowledge.
  • Supporting the Manager with hiring and retaining a diverse, highly qualified staff and providing ongoing performance feedback, which includes contributing to goal setting that aligns department plans to company objectives.
  • Leading core team planning meetings and ensuring all action items and deadlines are completed on time by acting as the project manager for their meetings.
  • Maintaining a strong partnership with exhibit houses and other show vendors for exhibit and meeting planning services.
  • Participating in the process of sourcing and managing vendor partnerships for exhibit, customer event, and meeting planning services.
  • Coordinating all logistics associated with a convention, including booth needs, housing blocks, ambassador schedules, badges, ancillary requirements, and show communications.
  • Working closely with exhibit houses and other show vendors for exhibit and meeting planning services.
  • Providing appropriate post-show evaluations and reports to upper management to assess the effectiveness of events. Having thorough knowledge of all rules and regulations of association guidelines and serving as a corporate representative to professional exhibitor associations and committees.
  • Providing recommendations on convention participation/strategy based on direct experience and data analysis.
  • Ensuring ADVAMED and Sunshine Act guidelines are met with all meetings, including spend tracking for customer ancillary events. Following all Abbott processes, procedures, and regulations related to meeting management and event reporting.
  • Preparing budgets and schedules for conventions. Monitoring expenses and maintaining convention costs in or under budget.
  • Working with the Manager to propose and submit annual convention budgets.
  • Supporting all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
  • Complying with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments.
  • Maintaining positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.
  • Executing logistical and operational components of conferences and other educational events.
  • Performing other related duties and responsibilities, on occasion, as assigned.
  • Travel: 30% (domestic and international).

  • Event Operations Coordinator

    3 days ago

    Austin, Texas, United States Bounce Marketing and Events Full time

    Job DescriptionBounce Marketing and Events is seeking a highly motivated and detail-oriented Event Operations Manager to join our team. As an Event Operations Manager, you will be responsible for managing logistics, tasks, and timelines for a variety of clients, events, and account leads.Key Responsibilities:Support Account Leads: Provide operational and...

  • Lead Event Installation Supervisor

    2 weeks ago

    Austin, Texas, United States Quest Events LLC Full time

    Position Overview: The Lead Event Installation Supervisor is a pivotal role in event management, combining leadership, driving, and exceptional customer service skills. Key Responsibilities: Oversee and guide a team of installation professionals.Safely operate box trucks and vans for transporting equipment.Efficiently load and unload event...

  • Event Coordinator

    1 day ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests and anticipate their...

  • Event Coordinator

    3 days ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests and anticipate their...

  • Event Coordinator

    3 days ago

    Austin, Texas, United States Dave & Buster Full time

    Job SummaryThe Event Coordinator plays a critical role in supporting the sales department at Dave & Buster, ensuring the smooth execution of events and administrative functions. This position requires a detail-oriented individual with excellent communication skills, able to work effectively with various stakeholders, including guests, sales teams, and...

  • Event Coordinator

    2 days ago

    Austin, Texas, United States Front Page Agency inc Full time

    **Job Brief:****Job Title:** Event Staff**Department:** Events**Reporting Structure:** Events Manager**Summary:**We are seeking enthusiastic and reliable individuals to support our events team as Event Staff. As a member of our events team, you will play a crucial role in ensuring the success of our events by providing excellent customer service and...

  • Event Coordinator

    2 weeks ago

    Austin, Texas, United States Workers Comp Full time

    Position Title: Event Planner (Project Manager I)Job Objective: This role is integral to the organization's outreach and educational initiatives, overseeing the planning, management, and execution of the annual Real Places Conference. The event planner will also support various programs within the Community Heritage Development Division and assist with the...

  • Marketing Coordinator

    3 days ago

    Austin, Texas, United States Malibu Events Promotion Full time

    Job DescriptionJob Summary:We are seeking a highly motivated and detail-oriented Marketing Coordinator to join our team at Malibu Events Promotion. As a Marketing Coordinator, you will play a key role in assisting our marketing team in developing and executing marketing campaigns across multiple channels.Key Responsibilities:Assist in the development and...

  • Event Management Coordinator

    1 week ago

    Austin, Texas, United States University of Texas at Austin Full time

    Role Overview: The Event Operations Manager is responsible for the comprehensive planning and execution of programs at the Ransom Center, collaborating with various departments including Programming, Membership, Development, and Marketing to create engaging in-person and virtual experiences. Key Responsibilities:1. Program Design and Execution: Oversee all...

  • Event Management Coordinator

    1 week ago

    Austin, Texas, United States University of Texas at Austin Full time

    Role Overview:The Event Operations Manager is responsible for the comprehensive planning and execution of various programs at the Ransom Center, ensuring alignment with institutional goals. Key Responsibilities:1. Program Development and Implementation: Collaborate with cross-functional teams in Programming, Membership, Development, and Marketing to create,...

  • Events Coordination Intern

    1 week ago

    Austin, Texas, United States Willpower Full time

    Job Title: Events Coordination InternCompany: WILLPOWERLocation: Austin, Texas [On-Site Required]Duration: 4 monthsInternship Type: UnpaidAbout Us: WILLPOWER is a community focused on mindful drinking, supported by healthier beverage options. We organize a variety of engaging sports and wellness events, along with initiatives that foster community...

  • Signature Events Coordinator

    2 months ago

    Austin, Texas, United States HAAM - Health Alliance for Austin Musicians Full time

    POSITION SUMMARY: The Signature Events Coordinator is responsible for leading production and execution of the annual Ray Benson's Birthday Bash, as well as supporting the logistical and tactical tasks for HAAM's other key signature events including HAAM Day, Corporate Battle of the Bands, and Pearl Society. Duties include but are not limited to coordinating...

  • Event Coordination Specialist

    1 week ago

    Austin, Texas, United States Abbott Full time

    The Role We are seeking an Event Coordination Specialist to join our team within the Neuromodulation Division. This position is integral to our mission of providing innovative solutions for individuals experiencing chronic pain and movement disorders through advanced implantable devices. Please note that this role does not offer options for remote or...

  • Event Marketing Coordinator

    2 weeks ago

    Austin, Texas, United States Manpower Group Inc. Full time

    Position Overview: Our esteemed client is in search of an Event Marketing Coordinator to enhance their dynamic team. In this role, you will contribute significantly to the department's initiatives and support various projects.Key Responsibilities:Client Collaboration: Engage with clients to comprehend their event goals and specifications.Event Planning:...

  • **Event Coordinator**

    1 week ago

    Austin, Texas, United States Marriott Corporation Full time

    Job SummaryWe are seeking a skilled Event Operations Manager to join our team at Marriott Corporation. As an Event Operations Manager, you will be responsible for coordinating and executing events, ensuring seamless execution and exceeding guest expectations.Key ResponsibilitiesCommunicate service needs to chefs and stewards throughout functions.Total...

  • University Events Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job Posting Title:University Events Coordinator----Hiring Department:University Development Office----Position Open To:All Applicants----Weekly Scheduled Hours:35----FLSA Status:Exempt----Location:UT MAIN CAMPUS----About The University of Texas at AustinThe University of Texas at Austin, established in 1883, is recognized among the top 40 universities...

  • Event Coordination Intern

    2 weeks ago

    Austin, Texas, United States Willpower Full time

    Job Title: Events & Community Intern Company: WILLPOWERLocation: Austin, Texas [On-Site Required]Duration: 4 monthsInternship Type: UnpaidAbout Us: WILLPOWER is a Mindful Drinking Community and Movement supported by better for you beverages. We host a series of dynamic sports/wellness events and community engagement initiatives. We are dedicated to promoting...

  • Event Marketing Coordinator

    2 weeks ago

    Austin, Texas, United States SWISH Full time

    Swish is a dynamic events organization focused on enhancing sales and brand visibility directly to consumers. We are seeking a motivated Event Marketing Coordinator to become a vital part of our team. Your key responsibilities will include: - Strategizing and executing events to highlight our clients' offerings - Engaging with attendees at events to present...

  • Event Production Coordinator

    2 weeks ago

    Austin, Texas, United States Advanced Systems Group Full time

    Position Overview Company Overview: Advanced Systems Group, LLC empowers creativity through enhanced technology and operational solutions for media professionals and content creators. From the initial acquisition to final delivery, whether on-premises or cloud-based, ASG guarantees client success through customized solutions. As one of North America's...

  • Internship in Event Coordination

    2 weeks ago

    Austin, Texas, United States FloSports Full time

    **Position at FloSports** FloSports is a premier sports media organization dedicated to being the ultimate hub for enthusiastic sports aficionados, providing them with live event coverage, breaking news, highlights, statistics, rankings, and comprehensive profiles of teams and athletes. We are continuously expanding our sports offerings by investing in...