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Event Coordinator

2 months ago

Austin, Texas, United States White Lodging Full time
Job Summary

The Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.

Key Responsibilities
  • Provide exceptional service to guests and anticipate their needs
  • Assist Event Managers in planning and executing events, including preparing event documentation and coordinating distribution
  • Coordinate and handle affiliate groups with Event Managers supervision
  • Arrange in-house meetings, including blocking space and creating the BEO
  • Prepare and distribute Banquet Event Orders, resumes, and cover sheets to hotel departments
  • Track and maintain purchase orders and invoices
  • Order supplies for the office
  • Log and file turnovers from Sales
  • Attend BEO meetings when necessary
  • Provide support for business center operations
  • Establish and maintain a filing system
  • Have knowledge and familiarity with hotel facilities
  • Practice energy conservation and maintain a clean and orderly work area
  • Attend work on time and adhere to attendance policy
  • Participate in daily preshift meetings
  • Utilize property Service Recovery/Defect Tracking processes
  • Report unsafe conditions and suspicious activity to Loss Prevention/Management
  • Practice safety standards and maintain a safe environment for guests and associates
Requirements
  • Must pass certification quiz/test for position
  • Knowledge of Excel and Word
  • Experience with PMS and Delphi is a plus
Working Conditions

This role requires regular standing, sitting, walking, reaching, and using hands to finger, handle, or feel. The ability to lift, carry, or move up to 10 lbs regularly and up to 25 lbs occasionally with assistance is required.

Benefits
  • Medical, Dental, and Vision
  • Life Insurance
  • Employee Assistance Program (EAP)
  • 401(k)
  • Vacation and Paid Time Off (PTO)
  • Tuition Reimbursement
  • Complimentary and Discounted Rooms