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Freelance Event Coordinator

2 months ago

Austin, Texas, United States visit Full time
About the Role

We are seeking a highly skilled and experienced Freelance Event Specialist to join our team at visit. As a key member of our events team, you will be responsible for managing the logistics of our in-person events, ensuring a seamless and memorable experience for our corporate client participants.

Key Responsibilities
  • Event Preparation
    • Participate in virtual planning meetings with all stakeholders, including corporate partners, nonprofit organizations, and event hosts.
  • Day-of Coordination
    • Take ownership of in-person events, ensuring a high-quality customer experience.
    • Be the primary point of contact and problem solver at events.
    • Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, and corporate partners.
    • Manage the check-in process, providing a warm and friendly welcome to guests.
    • Problem-solve issues such as missing supplies, late staff, and technology challenges.
    • Escalate issues to the Events Team as needed.
    • Send regular updates, photos, and videos to the Events Team throughout the event.
    • Break down the event site after the event, helping to clean and repackage materials for shipping.
  • Qualifications
    • Fluency in English and strong communication skills.
    • Based in Austin, TX.
    • Schedule flexibility with availability to work on a contract per-event basis.
    • Experience in complex, large-scale events and smaller executive-level intimate events.
    • Proven track record of executing events at the highest level and continuously raising the bar on content and customer experience.
    • Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations.
    • Quick thinker with a back-up plan for the back-up plan.
    • Self-starter who is organized and detail-oriented.
    • Experience with group facilitation and managing group dynamics.
    • Ability to work flexible hours, including nights and weekends, as needed.
    • Willingness to travel to various areas of the local region.
    • Strong interpersonal and customer service skills, especially in fast-paced situations.
    • Able to wear many hats and take on varied tasks and projects.
    • Comfort being present and interacting with large crowds.
    Physical Demands
    • Able to lift, slide, and carry up to 30 lbs.
    • Able to stand for an extended period.
    What We Offer
    • Competitive hourly rate.
    • The chance to do meaningful and impactful work.
    • The opportunity to meet with social impact-minded individuals.
    • A chance to build your experience for your resume.
    • Potential for recurring freelance employment with visit.