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Corporate Legal Support Specialist

2 months ago

New York, New York, United States Cantor Fitzgerald Full time

Position Title: Legal Assistant

Location: New York City/New York Metropolitan/On-site

Company Overview:

Cantor Fitzgerald is a multifaceted organization that primarily focuses on financial and real estate services for institutional and corporate clients engaged in the global financial and commercial real estate sectors. Established in 1945, we have successfully developed a robust business across various lines, boasting numerous market-leading financial services and commercial real estate operations. We pride ourselves on being at the cutting edge of financial and technological advancements in our fields while exploring new markets and delivering exceptional service to thousands of clients worldwide. At Cantor, our workforce is our most valuable asset. We seek individuals who are motivated, intellectually curious, collaborative, and genuinely eager to make a difference.

Key Responsibilities:

  • Provide comprehensive organizational and administrative support to senior corporate attorneys on legal, administrative, and paralegal tasks.
  • Assist with the annual Code of Ethics certification process, ESG disclosures, and related activities.
  • Coordinate scheduling, materials, and preparation for board of directors meetings and their committees.
  • Offer administrative support with phone communications, calendar management, departmental meetings, documentation, travel arrangements, and catering.
  • Support special events, social activities, morale-building initiatives, charity events, newsletters, departmental functions, special projects, and personal matters.
  • Manage expense reports for attorneys and coordinate meetings, legal administration, and related tasks.
  • Assist in creating PowerPoint presentations, speeches, biographies, and communications.
  • Review and process invoices and reimbursements, collaborating with vendors and the internal accounts payable team to ensure timely payments.
  • Support attorneys and paralegals responsible for preparing SEC filings (including 10K, 10Q, 8K, proxy, Section 16 filings, registration statements) and associated processes.
  • Assist with maintaining public company minute books, stock transfer records, and various corporate governance documents.
  • Draft correspondence and liaise with the company's stock transfer agent, aiding in stock transfer administration and record-keeping.
  • Engage in document review, drafting, and preparation of contracts, and assist with M&A and other corporate transactions.
  • Support electronic and physical legal filing systems.
  • Provide ad hoc assistance to the corporate legal team, including processing nondisclosure agreements, legal entity formation and maintenance, mergers and acquisitions transactions, data rooms, and other corporate matters.

Qualifications:

  • Exceptional organizational, interpersonal, communication, and writing skills.
  • Confidence and capability to communicate effectively with senior executives, directors, and employees at all levels.
  • Proactive, self-motivated, and adept at managing and organizing an executive to enhance productivity and effectiveness.
  • Proficient in computer applications (MS Word, Excel, Outlook, Visio, PowerPoint, and Adobe). Experience with or willingness to learn Diligent, Worvika, Section 16 filing software, and similar tools is advantageous.
  • Team-oriented mindset coupled with a strong work ethic.
  • Ability to multitask and demonstrate flexibility and initiative under pressure.
  • Capability to maintain confidentiality and exercise sound judgment and discretion.
  • A sense of humor, creativity, and a spirit of adventure are essential.
  • Prior experience as an in-house legal assistant is a plus.

Educational Requirements:

  • A Bachelor's Degree and/or paralegal certification is required.

Compensation: $50,000 Min - $60,000 Max

The actual base salary will be determined on an individualized basis, considering a variety of factors including relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional forms of compensation, including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).