Real Estate Administrative Assistant

1 week ago


Sunny Isles Beach, Florida, United States KEW Legal Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Real Estate team at KEW Legal. As a key member of our team, you will be responsible for ensuring the smooth execution of real estate transactions from start to finish.

Key Responsibilities
  • Transaction Coordination: Plan and coordinate travel arrangements, open houses, final walkthroughs, and other necessary engagements to facilitate the real estate transaction process.
  • Paperwork and Filing: Complete and file all necessary paperwork and documents in the customer database to assist the real estate team in closing deals.
  • Marketing and Events: Supervise the production of all online marketing materials, brochures, and flyers for events to professionally represent the real estate team.
  • Customer Service: Provide outstanding customer service and prompt communication to clients and referral sources.
  • Calendar Management: Maintain the Firm Calendar of meetings, client appointments, closings, and deadlines.
  • Case Management: Update in case management the clients' projects with any relevant matter events, deadlines, and reminders.
  • Document Preparation: Request and process title, lien, tax, surveys, estoppels, payoffs, and other documents needed to meet title requirements.
  • Closing Process: Prepare and review title, prepare closing statements and closing disclosures, and coordinate due diligence for commercial and residential real estate transactions.
  • Document Filing: Prepare and file a variety of documents, including deeds, mortgages, UCC financing statements, and other closing documents.
  • Closing Binders: Prepare and distribute closing binders and closing checklists.
  • Post-Closing Matters: Assist with finalizing policies of title insurance and other post-closing matters.
Requirements
  • Communication Skills: Communicate effectively, both verbally and in writing.
  • Flexibility: Be flexible with working hours to accommodate clients on nights and weekends.
  • Education: High school diploma or equivalent required.
  • Real Estate License: Real estate license preferred but not required.
  • Database and Microsoft Office Skills: Understand how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents.
  • Experience: A minimum of 3 years of prior experience in the real estate closing process is required.
  • Language Skills: Excellent Spanish, verbal and written, is strongly preferred.


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