Real Estate Administrative Coordinator

2 weeks ago

Jupiter Inlet Beach Colony, Florida, United States EBSCO Industries Inc Full time
A COMMUNITY WHERE EVERY ELEMENT, FROM CONCEPT TO IMPLEMENTATION, EMBODIES ELEGANCE WITH EASE.

At Alys Beach, the moment you encounter the stunning vistas and lush greenery that define our coastal haven, you are enveloped in an unparalleled sense of tranquility. This meticulously designed community celebrates the essence of public spaces, including streets, parks, and pedestrian pathways, reminiscent of the world's most cherished seaside locales.

Located along the Gulf of Mexico in Florida's panhandle, Alys Beach is a pioneering neighborhood developed by Duany Plater-Zyberk & Company. This Traditional Neighborhood Development (TND) draws inspiration from Bermuda's architectural style and the charming courtyards of Antigua, Guatemala.

As we continue to build our town, our mission is to grow alongside families, upholding the timeless principles of sustainability and the highest standards of design and construction.

REAL ESTATE - SALES RECEPTIONIST

Job Overview:

Alys Beach Properties, LLC. is a premier residential real estate firm dedicated to providing exceptional services to the community and individual property owners. Our goal is to deliver market leadership characterized by integrity, trust, and outstanding service.

The Real Estate Receptionist plays a vital role in ensuring the delivery of high-quality services by offering administrative support to the real estate team in a professional and efficient manner, reflecting our commitment to superior customer service.

As a key member of our real estate team, the individual will be expected to show initiative and work collaboratively, demonstrating courtesy and professionalism in alignment with office policies and procedures.

Key Responsibilities:
  • Provide comprehensive administrative support to the internal team.
  • Welcome clients and property owners with a friendly and warm demeanor.
  • Manage incoming calls and direct them efficiently.
  • Enter client information into the customer database accurately.
  • Supply the sales team with timely customer information.
  • Handle email, fax, web inquiries, and package deliveries.
  • Oversee incoming and outgoing mail.
  • Assist in managing real estate sales documentation.
  • Order and maintain office supplies.
  • Support the real estate sales team with administrative tasks.
  • Utilize company software to manage the customer database.
  • Perform additional desk duties as assigned by the office manager.
  • Maintain the real estate collateral room, ensuring proper stock levels.
  • Ensure a tidy and organized supply area.
Required Qualifications:
  • High school diploma or GED.
  • Strong verbal and written communication skills with clients, homeowners, and colleagues.
  • Proficiency in Microsoft Office Suite, including Word and Excel, and familiarity with Outlook.
  • Previous experience in an administrative role, preferably within a sales office environment.
  • Experience in a fast-paced real estate office is preferred.
EBSCO Industries is an equal opportunity employer and adheres to all applicable federal, state, and local employment laws. We strictly prohibit discrimination based on race, color, sex (including pregnancy), age, national origin, ethnicity, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class. This policy applies to all aspects of employment, including hiring, training, promotion, and termination.

EBSCO complies with the Americans with Disabilities Act (ADA) and all relevant state or local laws.

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