Real Estate Lease Coordinator

6 days ago

Palm Beach Gardens, Florida, United States TBC Corporation Full time
Job Description

This role involves knowledge of rent calculation, breakpoints, annual reconciliations and requires decision-making and landlord and subtenant negotiation skills. This role is a collaborative cross-functional position working relationships with real estate development, real estate accounting, finance, asset management, legal, facilities maintenance, construction, and other external departmental stakeholders, as well as landlords, subtenants, franchisees, third-party legal teams, and third-party contractors.

Key Responsibilities
  • Regularly update all lease records in TANGO (Lease Administration System) to ensure accuracy and currency of dates and financial data.
  • Monitor lease records and critical lease details to manage lease information effectively and prevent any overcharges.
  • Provide comprehensive support for the integration of new locations into the lease system.
  • Collaborate with landlords and subtenants to resolve any issues related to rent discrepancies, unpaid or late rent, and default notices, etc.
  • Review and sanction adjustments related to real estate taxes and insurance bills for landlord reimbursements.
  • Ensure the timely and accurate processing of real estate taxes, including audits and payments to authorities, while securing all available discounts.
  • Handle both recurring monthly and one-time payments, ensuring they are processed on time and accurately.
  • Conduct annual audits of operating expenses to manage and control occupancy costs effectively.
Additional Responsibilities
  • Analyze lease agreements to ascertain rent commencement dates, rent amounts, and property expiration dates based on lease contingencies.
  • Work with the legal and real estate development teams, and landlords and subtenants to facilitate the processing and signing of legal documents, as well as responding to legal notices.
  • Dispute Resolution: Manage disputes with landlords and subtenants concerning rent and other lease-related obligations.
  • Reporting and Researching: Generate and disseminate reports to various internal business partners as required.
  • Collect and track all insurance information needed for new and ongoing locations.
  • Collaborate with real estate development, real estate accounting, and other departmental stakeholders, as well as landlords, subtenants, and third-party legal/contractor teams.
  • Other duties as assigned.
Qualifications
  • Associate degree or higher is required.
  • B.S. Paralegal and Notary preferred.
  • 5-7 years of experience in commercial real estate lease administration.
  • Expertise in understanding and interpreting retail lease language.
  • Ability to proactively identify issues and propose and/or initiate solutions.
  • Proficient in Microsoft Excel.
  • TANGO Experience preferred.
  • SAP Experience preferred.
  • Possess the technical aptitude to use various lease administration systems and software.
  • Possess excellent analytical, quantitative, written, and verbal communication skills.
  • Be able to work independently with attention to detail, documentation, and follow-through.
  • Be highly organized, detail-oriented with a professional demeanor and strong interpersonal skills.
  • Bilingual in Spanish/English is a plus.
Benefits
  • Market competitive compensation.
  • 401(k) and Roth with company match. Immediate 100% vesting.
  • Comprehensive benefits including medical, dental, and vision.
  • Company-paid short-term disability and employer-subsidized long-term disability.
  • Company-paid life insurance.
  • Discounted tire purchasing.
  • Tuition reimbursement.
  • Employee assistance program.
  • Generous paid vacation and paid time off.
  • Customizable voluntary benefits.
  • And more.
Mission Critical Competencies
  • Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies.
  • Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
  • Cultivates Innovation: Creating new and better ways for the organization to be successful.
  • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
  • Develops Talent: Developing people to meet both their career goals and the organization's goals.
  • Ensures Accountability: Holding self and others accountable to meet commitments.
  • Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
  • Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Change Management: Effective sponsorship, change agent, and influencing skills. Adaptive, agile, flexible, open-minded. Proven ability to build cross-functional commitment, lead, simplify, and scale complex dynamic organizations through transformational change.

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