Administrative Coordinator
1 week ago
Adecco is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Los Angeles, CA. This is a full-time Direct Hire position in Los Angeles, CA.
As an Administrative Assistant, you will be responsible for providing high-level administrative support to the GVP and Director's office. This includes managing complex calendars, coordinating travel arrangements, and ensuring the smooth operation of the office.
Key Responsibilities:
- Manage the GVP and Director's calendars, ensuring efficient flow of information and coordination with other executive-level admins.
- Perform general office duties, including secretarial support, record-keeping, and maintenance of confidential files.
- Coordinate the use of major conference rooms and equipment, ensuring seamless operations.
- Act as liaison between department managers and staff, handling meetings, documentation, and activities requiring authorized action.
- Take authorized action in the absence of the GVP and Director, ensuring minimal disruption to operations.
- Work independently on projects, with minimal supervision, and create presentations, documents, and reports using PowerPoint and Excel.
- Compose memos, letters, and correspondence for the GVP and Director's review and signature.
- Coordinate travel arrangements, including ground transportation, hotel accommodations, and itinerary planning.
- Screen communications to the GVP and Director, channeling and facilitating communication from customers and associates.
- Interface with the Board of Directors and their support staffs, ensuring appropriate flow of information and meetings.
- Resolve facility issues as necessary.
Requirements:
- High school diploma or GED
- 3-4 years of Administrative Assistant experience
- Excellent written and oral communication skills, including advanced proofreading, editing, and grammar skills
- Excellent telephone skills
- Ability to type 60+ words per minute accurately
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Ability to multi-task and prioritize tasks, with frequent interruptions, without direction
- Ability to use discretion in handling confidential information
- Attention to detail
- Ability to meet deadlines
- Ability to work as a key team member with a diverse group of professional staff
What's in it for you?
- Starting salary of $70,000 yearly
- Yearly bonuses
- The opportunity to work for a Fortune 500 Company
Click on Apply Now to be considered for this Administrative Assistant position in Los Angeles, CA, and related opportunities with Adecco.
Pay Details: $70,000.00 to $80,000.00 per yearBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave, including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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