Current jobs related to Administrative Coordinator - Los Angeles, California - Fehr & Peers
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeAbout the RoleThe J. Paul Getty Museum is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. Reporting to the Manager of Finance & Administration, this role will coordinate recruitment efforts, onboarding and offboarding processes, and professional development trainings...
-
Administrative Coordinator
1 month ago
Los Angeles, California, United States JobRialto Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to support the Dean's Office by providing a range of administrative services. This role involves assisting with office management, event coordination, and communication needs to ensure efficient operations within the office.Key ResponsibilitiesAdministration:Provide...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Confiential Full timeAdministrative Assistant/CoordinatorConfidential is seeking a highly organized and detail-oriented Administrative Assistant/Coordinator to join their team in West LA. This is an exciting opportunity to work with a tight-knit team and build a great career path.Key Responsibilities:Provide high-level administrative support to a team of executives, including...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Victoria Oil And Gas Plc Full timeAdministrative Assistant Job DescriptionVictoria Oil And Gas Plc is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our municipal operations. The successful candidate will be responsible for maintaining accurate and up-to-date records, coordinating repairs to office equipment, and providing support...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Keck School of Medicine Full timeAdministrative Assistant IIKeck School of Medicine is seeking an experienced Administrative Assistant II to provide high-level administrative support to the faculty and clinical leaders within the division of Neurological Surgery.Key Responsibilities:Provide administrative support to faculty and senior clinical leaders, including schedule management, meeting...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeAbout the RoleThe J. Paul Getty Trust, The, is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. This role will coordinate recruitment efforts, onboarding and offboarding processes, professional development trainings, and other administrative projects.Key...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States The J. Paul Getty Trust Full timeJob SummaryThe J. Paul Getty Museum seeks a highly organized and detail-oriented Administrative Assistant to support the Department of Photographs. Reporting to the Senior Curator of Photographs, the successful candidate will manage day-to-day tasks, including budgeting and financial reporting, scheduling of meetings and travel, and managing communications...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Fehr & Peers Full timeJob Title: Administrative SpecialistFehr & Peers is a dynamic team of transportation and business professionals dedicated to making a positive impact on our communities.We are seeking a highly organized and proactive Administrative Specialist to join our Los Angeles office. This role requires someone who is enthusiastic, personable, and able to build strong...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Fehr & Peers Full timeFehr & Peers is a collaborative transportation and business professional team dedicated to making a positive impact on neighboring communities.Job SummaryWe are seeking a full-time Administrative Specialist to join our Los Angeles office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Sterling Energy Plc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sterling Energy Plc. The successful candidate will provide administrative support to ensure the effective operation of our municipal services.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to ensure the smooth operation...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Dignity Health Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to the Director of the Mental Health Task Force with the LA Best Babies Network. The successful candidate will be responsible for preparing correspondence, documents, and presentation materials, as well as maintaining calendars, managing...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States MUSEUM ASSOCIATES Full timeJob SummaryMuseum Associates seeks an Administrative Assistant to support the Exhibitions department. The successful candidate will provide administrative support, coordinate meetings, and maintain exhibition data.Key Responsibilities:Provide general administrative support to the Exhibitions department.Schedule meetings and coordinate planning.Coordinate...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Russell Tobin Full timeRussell Tobin & Associates is seeking an Administrative Coordinator to work in the retail industry. Key responsibilities include scheduling meetings, coordinating travel, and preparing internal communications.Requirements:1-2 years of related administrative experience.Proficiency in MS Office and Google Suite.Familiarity with media databases and tracking...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Dignity Health Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to the Director of the Mental Health Task Force with the LA Best Babies Network. The successful candidate will be responsible for preparing correspondence, documents, and presentation materials, as well as maintaining calendars, managing...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Cornerstone Research Full timeAdministrative Coordinator OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Cornerstone Research. As a key member of our front desk team, you will be responsible for maintaining a professional and welcoming environment for our clients and staff.Your primary duties will include:Greeting staff,...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Penspen Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Penspen Group. As an Administrative Coordinator, you will be responsible for providing exceptional customer service, ensuring the efficient operation of administrative processes, and supporting the HR team.Key ResponsibilitiesEnsure the accuracy...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States J.K. Residential Services Full timeAdministrative Assistant OpportunityJ.K. Residential Services is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Los Angeles. As a key member of our corporate office, you will provide administrative support to our team, ensuring seamless day-to-day operations.Responsibilities:Provide administrative support,...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Net2Source Inc. Full timeJob Title: Administrative Assistant IIDuration: Long-term opportunity with potential for extensionLocation: Los Angeles, CA (Hybrid)Shift: Monday to Friday, 9am-5pmKey Responsibilities:Provide administrative support to an academic or administrative departmentOrganize and expedite the flow of work through the supervisor's office and/or administrative...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Macquarie Global Services Full timeWe are seeking a highly skilled Administrative Coordinator to join our team at Macquarie Global Services.The successful candidate will be responsible for providing administrative support to our staff, including phone support, drafting and distributing correspondence, expense reporting, calendar and scheduling, meeting coordination, conference center...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States Adecco Full timeJob SummaryAdecco is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Los Angeles, CA. This is a full-time Direct Hire position in Los Angeles, CA.As an Administrative Assistant, you will be responsible for providing high-level administrative support to the GVP and Director's office. This includes managing complex calendars,...
Administrative Coordinator
2 months ago
Fehr & Peers is a collaborative transportation and business consulting firm dedicated to making a positive impact on neighboring communities.
Job SummaryWe're seeking a full-time Administrative Specialist to join our Los Angeles office. This role requires a proactive, enthusiastic, and organized individual to effectively assist clients and staff alike.
Key Responsibilities- Support the Workplace Coordinator with greeting and orienting visitors at our front desk, and assist with answering and transferring incoming phone calls.
- Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more.
- Maintain office Outlook calendar.
- Provide backup assistance to the Workplace Coordinator with meeting coordination and event setup as needed.
- Request and process forms like insurance certificates, W-9, and more.
- Take minutes of weekly staff meetings and distribute to office.
- Assist with the preparation of final proposal deliverables, including production and coordinating delivery services.
- Act as a liaison for corporate administrative staff, facilitating relevant information sharing with the local office.
- Participate in a companywide administrative group focused on collaboration and enhancement of administrative services.
- Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need.
- Provide basic bookkeeping support, documenting credit card and petty cash purchases and processing of the office's accounts payable expenses and check requests.
- Assist with project set-up in our accounting and project management software, Vantagepoint, and help with running reports from and updating project records.
- Work with project managers to package monthly electronic invoices and submit to clients.
- Coordinate with project managers and the accounting team on billing revisions and invoice changes.
- Assist project managers with tracking unpaid invoices and following up with clients about outstanding balances.
- Organize and produce electronic and hard-copy versions of deliverables for projects and proposals.
- 3-5 years of experience working in a professional business environment.
- Commitment to high-quality, reliable, and timely work performance.
- Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs.
- Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism.
- Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships.
- Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees.
- Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired).
- Familiarity with general bookkeeping and project management.
- Experience with Vantagepoint (or Vision) or another project management/accounting software is a plus.
- Openness to periodically arrive early and leave late to assist with special events, typically once per quarter.
$36 - $43 an hour. Placement within the stated pay range will be determined based upon education, experience, and qualifications.
