Administrative Coordinator
9 hours ago
We are seeking a highly organized and detail-oriented Administrative Assistant I to support the Dean's Office by providing a range of administrative services. This role involves assisting with office management, event coordination, and communication needs to ensure efficient operations within the office.
Key Responsibilities- Administration:
- Provide administrative support to the Dean's Office, including greeting visitors, managing calls, and making reservations for the Dean and Vice Deans.
- Assist the Dean's Executive Assistant with office management tasks, such as calendar management, travel arrangements, and meeting coordination.
- Manage space and room reservations, academic classroom support, and provide temporary administrative assistance to other units.
- Oversee basic budgets and financial processes, including purchases and reimbursements.
- Handle general office operations, such as mail management, ordering supplies, and troubleshooting facilities issues.
- Assist in onboarding and scheduling student workers.
- Events & Activities:
- Assist in organizing both in-person and virtual events, coordinating all aspects to ensure smooth execution.
- Manage vendor coordination, logistics, and real-time event coordination.
- Arrange for parking, refreshments, lodging, and event materials.
- Provide event coordination support for other units as needed.
- Communications:
- Respond to inquiries and requests, serving as an internal resource for administrators, faculty, staff, and students.
- Compose and produce business correspondence and reports.
- Ensure confidentiality and control sensitive information.
- High school diploma or equivalent; additional education or relevant experience is a plus.
- Strong organizational and multitasking skills.
- Previous experience in an administrative support role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
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