Project Coordinator, Purple X Initiative

2 weeks ago

Harvey, Illinois, United States Community and Economic Development Assoc Full time
Job Overview

Position Summary

The Project Manager for the Purple X Initiative collaborates with the Special Projects Team and reports directly to the Special Projects Director. This role is pivotal in developing and executing innovative processes and policies that ensure the successful completion and compliance of project-related activities. The Project Manager will engage closely with stakeholders, including various funders, and will facilitate workshops and events throughout the year. Between these engagements, this individual will focus on enhancing recruitment strategies, compiling reports, analyzing data, and implementing program enhancements. It is crucial that all processes and policies are consistently followed. This position involves handling sensitive and confidential information and representing the organization in various capacities. Candidates must exhibit sound judgment, approachability, professionalism, problem-solving capabilities, and the ability to manage multiple responsibilities while maintaining strict confidentiality.

Key Responsibilities

  • Support the Deputy Director and Director in managing the Purple X Initiative, establishing and monitoring goals for different project components.
  • Collaborate with Link Further from the Vent Program to oversee the Purple X Initiative, working alongside licensed therapists, educational institutions, youth, and local organizations.
  • Ensure that the daily operations of the Purple X Initiative and related projects are meeting output goals and optimizing desired outcomes.
  • In conjunction with the Special Projects Director, organize various phases of project design, implementation, and compliance, prioritizing activities and resources to meet project objectives while assisting in recruiting participants for the Vent Program and additional workshops.
  • Conduct data collection and analysis.
  • Identify potential challenges and technical issues, proposing solutions for the Special Projects Director's review.
  • Design, implement, monitor, and report on trends related to project goals and needs to foster growth and operational efficiency.
  • Engage in training and professional development to uphold the technical integrity and compliance of policies and procedures associated with assigned projects.
  • Participate in project design meetings, suggesting improvements as necessary.
  • Manage project documentation, ensuring all materials are up-to-date and organized; promote awareness of all organizational services within the community.
  • Align new projects with the organization's mission, ensuring consistency with the agency's messaging and branding.
  • Maintain records and data systems for tracking project compliance and evaluating/reporting outcomes.
  • Perform other duties as assigned.

Qualifications

  • Understanding of trauma-informed practices is essential.
  • Experience in documentation management and proficiency with project management tools.
  • Excellent verbal and written communication skills.
  • Strong networking and relationship-building abilities.
  • Solid decision-making and analytical skills.
  • High integrity and commitment to compliance.
  • Creative problem-solving capabilities.
  • Strong organizational skills and adaptability to new technologies.
  • Proven experience in business analytics and operations.
  • Flexibility and adaptability to change.
  • Cultural competence and ability to respond positively to diverse backgrounds.
  • Commitment to maintaining confidentiality of sensitive information.
  • Professional demeanor and approachability.
  • Ability to work independently and collaboratively as part of a team.
  • Willingness to work non-traditional hours as needed.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.

Supervisory Responsibilities

This position assists in supervising ongoing and special projects but does not have direct staff supervision. However, it includes oversight of program participants aged 14 to 24 and management of volunteer contributions.

Work Environment

The employee primarily works in an office setting that may vary from quiet to moderately loud. Some travel may be required, including overnight stays. The role involves sitting, using hands, standing, walking, talking, and listening while performing duties. General office equipment such as computers, scanners, copiers, and smartphones will be utilized.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may occasionally need to stand, walk, sit, use hands to manipulate objects, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 20 pounds and must have a normal range of hearing and vision.

Position Type and Expected Hours

This is a two-year assignment, subject to modification based on funding and organizational needs. This is a full-time professional position, with the expectation of working a full work week as defined by the organization, which may include longer hours, evenings, weekends, and irregular hours. The standard work schedule is Tuesday through Saturday. Reliable transportation is required, and if using a personal or organizational vehicle, a valid driver's license, clean driving record, and appropriate auto insurance are necessary.

Education and Experience Requirements

  • Bachelor's degree in Social Services or a related field.
  • A minimum of 5 years of successful project administration or coordination experience in a nonprofit or analytics environment.
  • At least 3 years of experience in community engagement and organizing.

Preferred Qualifications

  • Master's degree in a relevant field is a plus.
  • Experience in a nonprofit, social service organization, or community-based organization.
  • Experience working with diverse socioeconomic populations.
  • Familiarity with the community's history and unique characteristics.
  • Bilingual abilities, particularly in English and Spanish, are strongly preferred.

Equal Employment Opportunity Statement

The organization provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, termination, and training.

ADA Compliance Statement

The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Duties

This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Duties and responsibilities may change at any time with or without notice.

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