Legal Administrative Coordinator

4 weeks ago

Los Angeles, California, United States Morgan Lewis Full time
Job Summary

Morgan Lewis & Bockius LLP is seeking a highly skilled Legal Administrative Coordinator to support the Litigation Practice Group. This role will provide administrative, secretarial, and document processing support to the assigned Practice Group in a fast-paced environment.

Key Responsibilities
  • Utilize Task Delegation and Workflow Management software to receive, enter, and update assignments, and communicate with supervisors through the software or directly.
  • Assist with word processing, editing, and proofreading correspondence, memorandums, reports, and other general communications.
  • Answer phones, take messages, schedule appointments, coordinate meetings, arrange audio and video conferences, reserve conference rooms, and arrange set-ups.
  • Maintain attorney calendars, advise attorneys of appointments, update attorney address books, and InterAction entries.
  • Assist with time entry, process new business intake, related forms, and correspondence, process expense reports and invoices, arrange check requests, and monitor through completion.
  • Arrange travel, prepare itineraries, maintain attorney travel and desk profiles, coordinate or assist with printing, scanning, copying of documents, and sending of same.
  • Provide legal research, case support, and project assistance, and perform other administrative duties as assigned.
Requirements
  • Bachelor's degree and at least two years of administrative support experience, or equivalent combination of education and experience.
  • Previous law firm experience required.
  • Experience with supporting a Litigation practice, including court rules and filing procedures.
  • Demonstrated proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Portable Document Format (PDF) software.
  • Strong organizational skills, attention to detail, ability to balance multiple tasks in a fast-paced environment, and ability to manage confidential information with discretion.
  • Excellent written/verbal communication skills, strong interpersonal skills, and ability to work autonomously while also functioning effectively in a team environment.
  • Exhibits strategic thinking and initiative in handling assignments and projects.
  • Works productively and effectively with all personnel as part of a client service team.
  • Demonstrates excellent client communication skills.
  • Flexibility to work overtime required.
What We Offer

Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Morgan Lewis & Bockius LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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