Transactional Legal Assistant

2 days ago

Los Angeles, California, United States Novate Legal Search Full time
Job Overview

We are seeking a highly skilled and detail-oriented Transactional Legal Assistant to join our team at Novate Legal Search. As a key member of our team, you will provide critical support to our attorneys in all aspects of transactional real estate matters.

Key Responsibilities:

  • Draft, review, and revise legal documents, including purchase agreements, leases, contracts, and other real estate-related legal documents.
  • Utilize proprietary software for residential and commercial leases, purchase and sale agreements, and construction contracts.
  • Conduct thorough research of real estate and corporate records, including title searches, recordings, filings, liens, and property tax information.
  • Prepare and file UCC financing statements.
  • Document markups and changes, including redlines, adding table of contents, and editing PDF documents.
  • Prioritize, coordinate, and manage legal work assignments.
  • Assist attorneys and suggest process improvements.
  • Input and edit attorney time entries.
  • Work with the Billing Department to coordinate client bills.
  • Provide support to other secretaries and attorneys as needed.

Requirements:

  • 5+ years of relevant experience as a legal assistant preparing transactional and real estate legal documents.
  • Knowledge of proprietary real estate forms, such as CAR, AIR, and AIA, preferred.
  • Bachelor's degree preferred.
  • Proficient in Microsoft Office Word, Outlook, and Excel, as well as records management software and general office equipment.
  • Knowledge of iManage, ProLaw, or related software desired.
  • Excellent communication skills, both verbal and written.
  • Strong organizational skills and attention to detail.
  • Ability to establish effective working relationships throughout the Firm.
  • Ability to type with speed and accuracy.
  • Ability to communicate effectively and maintain confidentiality.

What We Offer:

  • 401(k) plan
  • Health, Dental, and Vision
  • Aflac
  • Employer-paid life and accidental death & dismemberment benefit up to $25,000.
  • Holiday Pay
  • Vacation, Sick Time, and 2 Floating Holidays
  • Full-Time at 37.5 hours per week (7.5 hours/day)
  • Company Events, including Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations, and more.

Physical Requirements:

  • While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms.
  • The employee frequently must sit for prolonged periods at a desk and work on a computer.
  • The employee is occasionally required to stoop, kneel, crouch, talk, or hear.
  • The employee must be able to lift up to 15 pounds.
  • This job requires close vision, distance vision, and the ability to adjust focus.

Working Conditions:

  • This job is primarily in an indoor office environment with varying noise levels.
  • There may be different degrees of temperature.
  • The employee may be interrupted from time to time.

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