Transactional Legal Assistant

4 weeks ago

Los Angeles, California, United States Novate Legal Search Full time
About the Job

The Transactional Legal Assistant will provide support to attorneys in all aspects of transactional real estate matters. This role involves drafting and reviewing legal documents, conducting title searches, ensuring compliance with real estate regulatory requirements, and providing general administrative support.

Responsibilities
  • Draft, review, and revise legal documents, including purchase agreements, leases, contracts, closing documents, and other real estate-related legal documents.
  • Utilize proprietary software for residential and commercial leases, purchase and sale agreements, and construction contracts.
  • Research real estate and corporate records, including title searches, recordings, filings, liens, past property owners, property tax information, articles, and statements of information available through title company databases and/or government websites.
  • Prepare and file UCC financing statements.
  • Document markups and changes, including redlines, adding table of contents, adding or removing comments, adding automatic paragraph numbering, inserting PDFs into Word files, and editing PDF documents.
  • Prioritize, coordinate, and manage legal work assignments.
  • Assist attorneys and suggest process improvements.
  • Input and edit attorney time entries.
  • Work with the Billing Department to coordinate client bills.
  • Provide support to other secretaries and attorneys when the need arises for assistance or coverage.
Qualifications
  • 5+ years of relevant experience as a legal assistant preparing transactional and real estate legal documents.
  • Knowledge of proprietary real estate forms such as CAR, AIR, and AIA preferred.
  • Bachelor's degree preferred.
  • Proficient in Microsoft Office Word, Outlook, and Excel - records management software and general office equipment.
  • Knowledge of iManage, ProLaw, or related software desired.
  • Proficient knowledge of various related filing requirements with state and federal entities.
  • Excellent communication skills, verbal and written, required.
  • Strong organizational skills and detail-oriented, able to organize, prioritize, and complete simultaneous assignments with minimal supervision.
  • Ability to establish effective working relationships throughout the Firm.
  • Ability to type with speed and accuracy.
  • Ability to communicate effectively and maintain confidentiality.
  • Must be able to pass a background check.
Working Conditions

This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time.

What We Offer Our Employees
  • 401(k) plan
  • Health, Dental, and Vision
  • Aflac
  • Employer-paid life and accidental death & dismemberment benefit up to $25,000.
  • Holiday Pay
  • Vacation, Sick Time, and 2 Floating Holidays
  • Full-Time at 37.5 hours per week (7.5 hours/day)
  • Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations, and much more

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