Executive Assistant

5 hours ago

Los Angeles, California, United States Lambda Legal Full time
Job Title: Executive Assistant - Legal

Lambda Legal seeks an experienced administrative professional to support its Chief Legal Officer (CLO). This position is responsible for supporting confidential correspondence and communications, budget planning and management, expense reports, calendars, travel arrangements, liaising with other Lambda Legal departments and with external partners, and working closely with Legal Department leadership to manage departmental operations.

Responsibilities:
  • Support preparation of Legal Department agendas and presentations for All Staff meetings.
  • Support departmental budget preparation and expense management, and prepare CLO's monthly expense reports.
  • Manage the CLO's calendar, including scheduling/arranging meetings, sending invitations and reminders when needed, and arranging for presentation materials.
  • Coordinate executive travel, hotel, and car reservations, including verifying required travel documentation, determining timelines and processes to obtain necessary documentation.
  • Support production of written materials, including initial drafting, review and proofreading, and other assistance as requested.
  • Undertake special research and writing projects as assigned.
  • Participate in Legal Department meetings and maintain records, as needed.
  • Meet regularly with the Legal Administrative Manager to coordinate departmental operations and support functions, including expense tracking, contract management, coordination with the People & Culture and Finance departments, and other functions that support Legal departmental operations.
  • Assist with payments to vendors, as requested.
  • Filing, scanning, copying, and management of documents, as needed.
  • Participate in interdepartmental meetings and committees as directed by the CLO.
  • Support troubleshooting of technology problems with support from Information Technology staff.
  • Other duties as assigned.
Qualifications:
  • At least 15 years of related work experience, including at least 5 years supporting senior staff. Experience doing so in a law practice environment is preferred.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Experience with WestLaw and/or iManage is a plus.
  • Effective at time management and balancing multiple tasks, conflicting priorities, and tight deadlines, including quick course changes in a fast-paced environment.
  • Strong organizational skills with high attention to detail and accuracy.
  • Experience supporting budget planning and management, scheduling meetings, and managing calendars.
  • Proactive, self-directed, and adept at problem-solving.
  • Accustomed to maintaining the confidentiality of sensitive information.
  • Excellent written and oral communication skills.
  • Ability to quickly establish trust and professional working relationships with colleagues and external partners and clients of diverse backgrounds and experience levels in a confident, professional manner.
  • A positive and receptive attitude towards constructive feedback, using it as an opportunity for personal and professional growth.
  • Strong work ethic and a purpose-driven commitment to the mission of Lambda Legal.
  • Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves. Prior work on behalf of the LGBTQ+ community and/or people living with HIV is highly desirable. Experience working with other historically marginalized communities (in a professional or volunteer capacity) is also desirable.
Benefits:
  • Medical benefits that begin on your start date.
  • Dental, Vision, and Life insurance (effective 30 days from your start date).
  • Short & Long-Term Disability plans (effective 30 days from your start date).
  • 403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment).
  • Paid Time Off:
    • Paid Vacation (15 Days).
    • Sick Leave (12 Days).
    • Personal Leave (3 Days).
    • Religious Observance Leave (3 Days).
    • Bereavement and Bereavement Anniversary Leave.
    • Floating Holiday (1 Day).
  • 12 paid holidays and 5 early office closures.
  • Flexible Spending Account (FSA/DC FSA) and Commuter Benefits.
  • Health Reimbursement Account.
  • $50 monthly mobile phone reimbursement.
  • Summer Fridays from Memorial Day to Labor Day.
  • Premium subscription to the Calm App.
  • Paid sabbatical after 7 years of service at Lambda Legal (4 weeks for non-exempt positions and 8 weeks for exempt positions).

  • Executive Assistant

    5 days ago

    Los Angeles, California, United States StoneTurn Group LLP Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at StoneTurn Group LLP.Job SummaryThe Executive Assistant will provide administrative support to our Executives, ensuring the smooth operation of our office and providing exceptional service to our clients.Key ResponsibilitiesOffice...

  • Executive Assistant

    3 days ago

    Los Angeles, California, United States Pacific Retail Capital Partners Full time

    Executive Assistant OpportunityPacific Retail Capital Partners is a dynamic and innovative retail real estate organization seeking an experienced Executive Assistant to support our senior leadership team. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our corporate office, providing exceptional administrative...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States Pacific Retail Capital Partners Full time

    Executive AssistantPacific Retail Capital Partners is a dynamic and innovative retail real estate organization that values people and results. We are seeking an experienced Executive Assistant to join our team and support our senior leadership in a fast-paced and high-pressure environment.Key Responsibilities:Manage and maintain executives' evolving...

  • Executive Assistant

    4 weeks ago

    Los Angeles, California, United States StoneTurn Group LLP Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our operations team at StoneTurn Group LLP.Job SummaryThe Executive Assistant will provide administrative and operational support to our Executives, ensuring a seamless and efficient work environment. This role requires exceptional organizational skills,...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States UPTE-CWA Full time

    Job Title: Executive AssistantUPTE-CWA is seeking a highly skilled and experienced Executive Assistant to support the Executive Director and Operations Manager in the functioning of the organization and the mission of the Union.Key Responsibilities:Manage all job postings, job posting websites, and other recruitment tools to attract top talent for the...

  • Executive Assistant

    2 weeks ago

    Los Angeles, California, United States Pro REA Staffing Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Pro REA Staffing. As an Executive Assistant, you will provide administrative support to our Principal and Sr. Project Manager, ensuring seamless day-to-day operations and project management.Key Responsibilities:Provide executive-level...

  • Executive Assistant

    5 days ago

    Los Angeles, California, United States Pacific Retail Capital Partners Full time

    Executive Assistant OpportunityPacific Retail Capital Partners is a dynamic and innovative retail real estate organization that values people and results. We are seeking an exceptional Executive Assistant to join our team and support our senior leadership in a fast-paced, high-pressure environment.About the RoleThe Executive Assistant will provide...

  • Executive Assistant

    5 days ago

    Los Angeles, California, United States Vaco Full time

    Job Opportunity: Executive AssistantVaco is seeking a highly skilled Executive Assistant to support one of our C-level executives in Century City. This is a full-time opportunity with a competitive hourly rate of $33-$39.This role provides a unique chance to work with a well-established company in the Corporate Entertainment industry, with a vibrant company...

  • Executive Assistant

    4 days ago

    Los Angeles, California, United States Ajilon Full time

    Ajilon Job OpportunityAs an Executive Assistant at Ajilon, you will be responsible for providing administrative support to the executive team. Key responsibilities include:Key Responsibilities:Assisting the executive team with daily administrative tasksManaging the CEO's email account and calendarComposing and preparing correspondenceArranging complex travel...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States Administrative Recruiting Firm Full time

    Executive Assistant OpportunityA prestigious finance firm based in Los Angeles is seeking a highly skilled Executive Assistant to support a Founding Partner.This role involves managing complex calendar events, arranging domestic and international travel, processing expenses, and acting as a key liaison with various boards and external organizations.The ideal...

  • Executive Assistant

    4 days ago

    Los Angeles, California, United States Insight Global Full time

    Executive Assistant OpportunityInsight Global is seeking a highly skilled and experienced Executive Assistant to support two leaders in a dynamic and fast-paced environment. This is a full-time, permanent role located in Los Angeles, CA, offering competitive compensation and benefits.Key Responsibilities:Provide exceptional calendar and email management...

  • Executive Assistant

    4 weeks ago

    Los Angeles, California, United States Vaco Full time

    Executive/Personal Assistant OpportunityVaco is partnering with a leading Transportation and Logistics company to find an experienced Executive Assistant to support their CEO/President. This role offers a unique blend of Executive Assistant and Personal Assistant functions, providing a challenging and rewarding experience for the right candidate.Key...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States Connections for Children Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our Executive Director, Board of Directors, and Executive Leadership Team. As a key member of our team, you will provide administrative and project management support, act as a liaison between staff, Board members, and external stakeholders, and maintain the agency's...

  • Executive Assistant

    5 days ago

    Los Angeles, California, United States Pacific Retail Capital Partners Full time

    Executive AssistantPacific Retail Capital Partners is a dynamic and innovative retail real estate organization that values people and results. We are seeking an experienced Executive Assistant to join our team and support our senior leadership in a fast-paced and high-pressure environment.Key Responsibilities:Manage and maintain executives' evolving...

  • Executive Assistant

    4 weeks ago

    Los Angeles, California, United States Pro REA Staffing Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Pro REA Staffing. As an Executive Assistant, you will provide administrative support to our Principal and Sr. Project Manager, ensuring seamless day-to-day operations and project management.Key Responsibilities:Provide executive-level...

  • Executive Assistant

    4 weeks ago

    Los Angeles, California, United States Collier Simon Full time

    {"h1": "Executive Assistant Opportunity at Collier Simon", "p": "We are seeking a highly skilled and organized Executive Assistant to support our leadership team at Collier Simon, an independent creative agency in the Los Angeles/Hollywood area. As an Executive Assistant, you will be responsible for providing high-level administrative support, managing...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States Healthcare Management Full time

    Job Title: Executive Assistant with Iron Will Needed for Thriving Company!Job Summary:We are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at Healthcare Management. As a key member of our executive team, you will provide exceptional administrative support, ensuring seamless day-to-day operations and contributing to the...

  • Executive Assistant

    4 weeks ago

    Los Angeles, California, United States Vaco Full time

    Executive/Personal Assistant OpportunityVaco is partnering with a leading Transportation and Logistics company to find an experienced Executive Assistant to support their CEO/President. This role offers a unique blend of Executive Assistant and Personal Assistant functions, providing a dynamic and challenging work environment.Key Responsibilities:Heavy...

  • Executive Assistant

    3 weeks ago

    Los Angeles, California, United States Wilshire Law Firm Full time

    Job OpportunityWe are seeking a highly skilled and organized Executive/Legal Assistant to join our Personal Injury department at Wilshire Law Firm. As a key member of our team, you will provide exceptional administrative support to our Partner, ensuring seamless execution of daily tasks and responsibilities.Key ResponsibilitiesManage the Partner's schedule,...

  • Executive Assistant

    1 day ago

    Los Angeles, California, United States Bright Star Schools Full time

    Job SummaryBright Star Schools is seeking a highly organized and proactive Executive Assistant to support the executive team. The ideal candidate will possess exceptional communication and organizational skills, with the ability to handle multiple tasks and projects with a high level of accuracy and confidentiality.Key ResponsibilitiesProvide comprehensive...