Highly Organized Administrative Assistant

7 days ago


KailuaKona, Hawaii, United States AECOM Full time
About the Role

We are seeking a highly organized and experienced administrative assistant to join our construction management team at the Ellison Onizuka Kona International Airport in Keahole, Hawaii.

This is an on-site position, and you will be working closely with our construction management staff to provide administrative support.

Key Responsibilities
  • Providing administrative support to the construction management team, including preparing correspondence, scheduling meetings, making travel arrangements, and maintaining office supplies and personal protective equipment.
  • Attending project meetings, both internal and with clients, and documenting decisions and actions needed along with responsibilities for distribution to the team.
  • Working independently and relying on experience and judgment to plan and accomplish goals.
  • Communicating with team members and counterparts within the construction contractor organization.
  • Using Microsoft Office suite of business software, including MSWord, MSExcel, MSOutlook, and project management document control programs to organize and track project issues and documentation.
Requirements
  • A high school diploma or equivalent, plus relevant work experience and/or education equivalency.
  • Due to the nature of this work, US citizenship is required.
Preferred Qualifications
  • 5 years of administrative experience in the civil construction industry, including organizing and scheduling appointments and meetings, drafting reports and correspondence.
  • Familiarity with construction management software, such as Autodesk Construction Cloud or Oracle-based systems like Primavera.
  • Demonstrated experience with Microsoft Office suite of business software and pdf file format editing.
  • Familiarity with standard concepts, practices, and procedures in Civil Construction.
  • The ability to obtain and maintain an Airport Security Badge, including U.S. Federal background and criminal investigation checks.
  • Experience working in the field or at a project site.
About AECOM

AECOM is a Fortune 500 firm that delivers professional services throughout the project lifecycle, from advisory, planning, design, and engineering to program and construction management. We are committed to delivering a better world through our technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.

What We Offer
  • An estimated salary of $23.00/hour - $27.00/hour based on location and individual qualifications.
  • Relocation assistance is not available for this position.
  • Sponsorship for US employment authorization is not available now or in the future for this position.
  • A flexible work schedule that includes some overlap with the construction management staff to coordinate administrative tasks.
  • Access to comprehensive benefits, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.


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