Hawaii Administrative Support Specialist III

7 days ago

KailuaKona, Hawaii, United States Teach In Hawaii Full time
Job Description

We are seeking a highly skilled Hawaii Administrative Support Specialist III to join our team at Teach In Hawaii. This is an exciting opportunity to work in a dynamic environment where you will have the chance to make a real difference in the lives of our students and community.

About the Role

The Hawaii Administrative Support Specialist III will be responsible for providing administrative support to our school administrators, including tasks such as planning, supervising, and providing office support and related services. You will also be responsible for supervising and participating in greeting and ascertaining the purpose of callers, answering or referring inquiries on policies, regulations, procedures, and activities of the school, the Department of Education, and the State.

Responsibilities

  • Assist the principal with daily administrative services functions by planning, supervising, and/or providing office support and related services to meet priorities.
  • Supervise and/or participate in greeting and ascertaining the purpose of callers and assisting or referring them as necessary.
  • Answer or refer inquiries on policies, regulations, procedures, and activities of the school, the Department of Education, and the State.
  • Contact parents, departmental offices, other governmental agencies, business concerns, and community groups for information required by the school or to disseminate information and secure cooperation.
  • Review and distribute incoming correspondence, circulars, and other material.
  • Compose routine and special letters.
  • Inform the principal of matters requiring immediate attention and concerns relative to appointments, commitments, and deadlines.
  • Establish, organize, and maintain office files.
  • Maintain personnel records for the staff.
  • Process payroll and perform related work.
  • Register students and maintain student records.
  • Collect cash, maintain a variety of fiscal records, and post and summarize financial data to report forms.
  • Prepare and submit purchase orders and/or requisitions, check goods received against invoices, and maintain pertinent records.
  • Maintain inventory records, perform physical inventory, and complete report forms.
  • Assist officers of student clubs and other class or school organizations with record keeping, purchases, etc.
  • Gather, maintain, and compile information for business office and student service reports.
  • Operate and maintain a variety of standard office machines.
  • Typing letters, reports, schedules, bulletins, and other material.
  • Cut stencils, duplicate, and distribute a variety of material.
  • Instruct, assign, and review the work of students assigned to the office.
  • May supervise clerical personnel and may take and transcribe shorthand dictation.

Requirements

To be considered for this role, you must have:

  • A high school diploma or equivalent.
  • At least two years of general experience that includes progressively responsible work experience involving skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing correspondence, reports, and other material; knowledge of English grammar, spelling, and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
  • Successful completion of a clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures, office machines, and typing, leading to a diploma, certificate, or other comparable degree from an accredited community college or business/technical school may be substituted for one year of General Experience.

Salary

The estimated salary for this role is $4,403.00 per month.

Benefits

We offer a range of benefits, including paid holidays, vacation time, sick leave, health insurance, group life insurance, premium conversion plan, flexible spending accounts, retirement plan, tax shelter annuity (TSA), deferred compensation, temporary disability insurance, social security, workers' compensation, and union collective bargaining rights.

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