Nursing Program Administrative Coordinator

1 week ago

Washington, Washington, D.C., United States Washington & Jefferson College Full time
Position Overview

Under the general oversight of the Nursing Department Chair, the incumbent will independently manage the operational responsibilities associated with the daily administration of the Nursing Department.

Key Responsibilities
  • Act as a key point of contact for students, faculty, and departmental staff, ensuring timely communication and follow-up to enhance student satisfaction.
  • Handle inquiries via phone and in-person, providing essential information regarding program admission criteria, academic policies, and curriculum details.
  • Support the creation and execution of operational procedures within the department.
  • Oversee administrative functions related to academic programs, including recruitment, admissions, registration, orientation, and student progression.
  • Maintain and update all records pertinent to assigned administrative tasks, ensuring all necessary documentation is complete.
  • Prepare and distribute class schedules, course outlines, syllabi, and related materials in collaboration with faculty members.
  • Exhibit knowledge of the State Board of Nursing regulations and programmatic accreditation standards.
  • Organize and coordinate various activities, including program scheduling, meetings with academic partners, and events such as Discovery Day.
  • Participate in promotional activities for the program, including recruitment fairs and professional conferences.
  • Assist in the design and preparation of program documents, student handbooks, marketing materials, and other related documentation in collaboration with faculty.
  • Prepare and manage program orientation and clinical schedules, including the verification of clinical hours and maintaining clinical databases.
  • Coordinate and attend Program Advisory Board meetings, faculty meetings, and ensure accurate minutes are recorded and distributed.
  • Contribute to program evaluation efforts and suggest improvements for the efficient use of resources.
  • Compile statistical data and prepare reports for program evaluation and accreditation purposes.
  • Ensure the completion and filing of student and faculty immunization records and certifications.
  • Manage clinical affiliation agreements with practice facilities.
  • Order necessary supplies and equipment for skills labs.
  • Document financial transactions and manage related paperwork, including invoices and reimbursements.
  • Maintain organized filing systems for both hard copy and electronic documents.
  • Communicate with the Registrar's Office regarding unique student scheduling needs.
  • Assist in organizing the Nursing Program completion ceremony.
  • Prepare monthly management reports for the program.

Note: This list of responsibilities is intended to provide a representative overview of the primary duties associated with this position. The incumbent may be assigned additional related tasks as necessary.

Qualifications

Education & Experience

A combination of an Associate Degree and two years of experience in an administrative support role, or equivalent post-secondary education and four years of relevant experience in administrative support, particularly in a healthcare or educational setting.

Required Skills and Abilities
  • Proficient in English, including spelling, grammar, and basic mathematical skills.
  • Familiarity with MS Office Suite (Word, PowerPoint, Excel, Outlook) and database management for document preparation and information maintenance.
  • Strong organizational skills, self-motivated, and capable of following both oral and written instructions.
  • Ability to prioritize and manage multiple tasks effectively.
  • Professional demeanor and etiquette in all interactions.
  • Excellent written and verbal communication skills.
  • Capacity to maintain confidentiality and handle sensitive matters with discretion.
  • Understanding of academic policies and procedures.
  • Ability to build and maintain effective working relationships.
  • Experience working with diverse populations.
  • Proficient in operating computers and office equipment, with experience in multimedia tools.

Disclaimer: The above information is not an exhaustive list of duties and responsibilities for this position, nor does it encompass all skills and abilities required. It is intended to describe the general nature of the role.

Employee Benefits

Washington & Jefferson College provides a comprehensive benefits package for eligible employees, including health, vision, and dental insurance, life insurance, retirement plans, generous leave policies, and tuition benefits. These offerings significantly enhance the overall compensation package for employees.

About Washington & Jefferson College

Washington & Jefferson College is a private liberal arts institution located in a small-town setting, with convenient access to the vibrant cultural and business opportunities in nearby urban areas. Established in 1781, the college is dedicated to student success, with experienced faculty committed to providing a high-quality education.

Commitment to Diversity

Washington & Jefferson College values diversity and strives to create an inclusive educational environment for all students, faculty, and staff. The college promotes civil discourse and the exchange of ideas, fostering an atmosphere that celebrates diversity and prepares graduates to thrive in a multicultural world.

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