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Nursing Program Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Washington & Jefferson College Full time
Position Overview

Under the general oversight of the Nursing Chair, the incumbent will independently manage the operational responsibilities associated with the daily administration of the Nursing Department.

Key Responsibilities
  • Act as a liaison among students, faculty, and departmental staff, ensuring timely communication and follow-up to enhance student satisfaction.
  • Handle inquiries via phone and in-person, providing accurate information and support.
  • Offer comprehensive details regarding program admission criteria, academic policies, and general content.
  • Assist in formulating and executing operational protocols.
  • Coordinate administrative functions related to academic programs, including recruitment, admission, registration, orientation, and student progression.
  • Maintain and update all records pertinent to assigned administrative tasks, ensuring all necessary documentation is complete.
  • Prepare and distribute class schedules, course outlines, syllabi, and related materials in collaboration with faculty.
  • Exhibit knowledge of state nursing regulations and programmatic accreditation standards.
  • Plan and oversee activities for program scheduling, meetings with academic partners, and student logistics, including classroom and clinical operations.
  • Engage in promotional activities for the program, such as recruitment events and professional conferences.
  • Assist in drafting and editing program documents, student handbooks, marketing materials, and other related documents in close collaboration with faculty.
  • Organize and disseminate program orientation and clinical schedules, ensuring accurate tracking of clinical hours and student activities.
  • Coordinate and participate in Program Advisory Board meetings and other relevant committee meetings, ensuring accurate documentation of minutes.
  • Support program evaluation initiatives and recommend strategies for efficient resource utilization.
  • Compile statistical data and prepare reports for program evaluation and accreditation purposes.
  • Ensure completion and proper filing of student and faculty immunization records and certifications.
  • Manage clinical affiliation agreements for practice facilities.
  • Order supplies and equipment for skills labs as necessary.
  • Document financial transactions and process related paperwork, including invoices and reimbursements.
  • Maintain organized filing systems, both physical and electronic.
  • Communicate with the Registrar's Office regarding unique student scheduling needs.
  • Assist in the organization of the Nursing Program completion ceremony.
  • Compile and submit monthly management reports for the program.

Note: This list of responsibilities is intended to provide a representative overview of the primary duties associated with this position. Additional related duties may be assigned as necessary based on departmental requirements.

Qualifications

Education & Experience

A combination of an Associate Degree and two years of experience in an administrative role, or a variation of post-secondary education and four years of relevant administrative experience, particularly in a healthcare or educational setting.

Essential Skills and Abilities
  • Proficient in English, including spelling, grammar, and basic mathematics.
  • Familiarity with MS Office Suite (Word, PowerPoint, Excel, Outlook) and database management.
  • Strong organizational skills and self-motivation, with the ability to follow both oral and written instructions.
  • Capability to prioritize and manage multiple tasks effectively.
  • Exhibit professionalism and proper etiquette in all interactions.
  • Effective communication skills, both written and verbal.
  • Maintain confidentiality and handle sensitive matters with discretion.
  • Understanding of academic policies and procedures.
  • Ability to foster and maintain positive working relationships.
  • Experience working with diverse populations.
  • Proficient in operating computers and office equipment, including multimedia tools.

Disclaimer: The responsibilities outlined above are not exhaustive and may be subject to change based on the needs of the department.

Employee Benefits: Washington & Jefferson College provides a comprehensive benefits package for eligible employees, including health, vision, and dental insurance, life insurance, retirement plans, generous leave policies, and tuition benefits.

About Washington & Jefferson College: Located in a historic small-town setting, Washington & Jefferson College offers a unique educational experience with a focus on student success and a commitment to diversity and inclusion.