Facilities Operations Coordinator

2 weeks ago


Orlando, Florida, United States Volt Full time
Position Overview

Volt is seeking a dedicated Facilities Operations Coordinator to join our team.

As a Facilities Operations Coordinator, your responsibilities will include:

  • Proficient use of MS Office 365 for various administrative tasks.
  • Management of inventory, shipping, and supplies while demonstrating exceptional organizational abilities.
  • Clerical and data entry expertise to support daily operations.
  • Strong written and verbal communication skills to facilitate effective interactions.
  • Experience with Concur for expense reporting.
  • Background as an Administrative Assistant or Front Desk Receptionist is preferred.

Key Responsibilities:

  • Assist in managing site requests and vendor communications efficiently.
  • Prepare and submit monthly expense reports for management review.
  • Sort and distribute daily mail and shipments, maintaining accurate delivery logs.
  • Document meeting minutes and track action items for administrative purposes.
  • Complete a variety of administrative and facility-related tasks on a daily, weekly, and monthly basis.
  • Timely creation of Site Purchase Orders.
  • Order and oversee office supplies, ensuring adequate inventory levels.
  • Maintain cleanliness and supply levels in conference rooms and common areas.
  • Support facility management with various facility-related issues.
  • Assist with onboarding needs for new hires.
  • Operate office equipment, including copy machines and postage machines.
  • Learn to manage room technology in main conference areas.
  • Coordinate office events, meetings, and catering services.
  • Maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation.
  • Ensure compliance with applicable Quality System processes and monitor service accuracy.
  • Oversee janitorial and pest control vendors, assessing their daily activities.
  • Perform additional duties as assigned.

Schedule: 09:00 AM - 06:00 PM

This is a full-time, contract position with a competitive pay rate ranging from $23 to $25 per hour, commensurate with experience and qualifications.



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