Event Coordinator

2 weeks ago


Indianapolis, Indiana, United States MSI Full time
Position Overview

We are seeking a dedicated and enthusiastic Event Coordinator to join our dynamic team at MSI, a leading firm in the event marketing industry. Our mission is to deliver exceptional experiences that resonate with our clients and their audiences. We value innovation, meticulousness, and client satisfaction, striving to elevate the standards of event marketing.

As an integral member of our team, you will play a vital role in the organization and execution of a variety of events. This position is ideal for someone who is detail-oriented, energetic, and thrives in a fast-paced setting. If you possess a passion for event coordination and a sharp eye for detail, we welcome you to contribute to our exciting initiatives.

Key Responsibilities:

  • Assist in the organization and execution of events, ensuring all aspects meet client expectations.
  • Maintain consistent communication with clients to grasp their event objectives and vision.
  • Provide regular updates on event status and address any client inquiries or concerns.
  • Oversee logistical arrangements for events, including setup, teardown, and staff coordination.
  • Ensure all necessary materials and resources are prepared and available on the day of the event.
  • Offer on-site assistance during events, managing registrations, coordinating activities, and resolving any issues that arise.
  • Collaborate with internal departments (marketing, design, production) to ensure smooth event execution.
  • Work closely with vendors and external partners to coordinate various event components.
  • Collect feedback for ongoing improvement from clients, attendees, and team members.
  • Compile post-event evaluations and insights to measure the success of each event.

Qualifications:

  • Prior experience in event planning or coordination is advantageous, though not required.
  • Exceptional verbal and written communication skills.
  • Ability to engage professionally with clients, vendors, and team members.
  • Strong organizational and multitasking capabilities.
  • Attention to detail and the ability to manage multiple priorities effectively.
  • Ability to thrive in a dynamic, fast-paced environment.
  • Quick-thinking with strong problem-solving abilities.


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