Administrative Services Coordinator

2 weeks ago


Nashville, Tennessee, United States Instant Serve LLC Full time
Job Summary

We are seeking an Administrative Services Assistant to support the Vaccine Ordering Manager in managing administrative tasks for federally funded vaccine programs.

Key Responsibilities:

  • Liaise between the Vaccine Ordering Manager, internal staff, and external agencies to ensure seamless communication and coordination.
  • Manage inventory, complaints, and the VOMs 2.0 ordering system to maintain accurate records and ensure efficient operations.
  • Attend CDC calls/webinars to stay updated on the latest developments and training new staff/providers to ensure they are equipped with the necessary skills.
  • Handle routine and non-routine correspondence, prepare reports, and take minutes to maintain a professional and organized work environment.
  • Manage the ServiceNOW ticket platform and support VTrkS functionality and reporting to ensure efficient issue resolution and data analysis.
  • Utilize Microsoft Office, especially Excel, to analyze data, create reports, and maintain accurate records.

Requirements:

  • Bachelor's degree or equivalent experience.
  • Proficient in Excel (4-6 years) with a strong understanding of data analysis and reporting.


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