Administrative Coordinator

5 days ago


Nashville, Tennessee, United States Meharry Medical College Full time
Job Summary

This role is part of the Department of Psychiatry and Behavioral Sciences at Meharry Medical College. The successful candidate will work under the direct supervision of the department Chair, providing administrative support to ensure efficient operations of the office.

Key Responsibilities
  • Perform general clerical duties, including answering telephone calls, photocopying, faxing, mail distribution, and filing.
  • Order office supplies, assist with travel arrangements, and expense reports for programs.
  • Take minutes in various meetings as designated by the department chair.
  • Provide administrative support to ensure efficient operations of the office, coordinating and maintaining records for Directors and various tasks related to organization and communication.
  • Plan, administer, and coordinate health services division level functions, with primary responsibility for the coordination of intradepartmental correspondence and reports as assigned.
  • Develop, recommend, and implement office management policies and procedures; develop and maintain filing and record keeping systems; schedule and coordinate administrative and clerical services.
  • Compose routine correspondence, compile statistical data, prepare surveys, questionnaires, and organize and schedule meetings and appointments.
  • Assist in the preparation of regularly scheduled reports and perform other departmental mission-related duties as assigned by the department chair.
Requirements
  • Organized approach and excellent time management skills.
  • Ability to interact effectively with staff, clients, agencies, etc.
  • Computer literacy and good keyboard skills.
  • Demonstrated knowledge of office procedures and proficiency in various PC-based applications, including word processing and spreadsheets.
  • Ability to transcribe data from recorded or direct dictation.
  • Comprehensive knowledge of institutional policies, procedures, and organizational structure.
Education and Experience

Bachelor's degree or equivalent related experience. Minimum five years position-related experience. Lower-level administrative assistant experience within the institution is preferred.



  • Nashville, Tennessee, United States Sevita Full time

    About SevitaSevita is a leading provider of home and community-based specialized health care. Our mission is to provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.Job SummaryWe are seeking a highly organized and detail-oriented...


  • Nashville, Tennessee, United States Meharry Medical College Full time

    Job SummaryThis position is responsible for providing administrative support to the Department of Psychiatry and Behavioral Sciences at Meharry Medical College. The successful candidate will work under the direct supervision of the department Chair and perform a variety of administrative and office support activities.Key ResponsibilitiesManage office...


  • Nashville, Tennessee, United States The LaSalle Group Full time

    The LaSalle Group is seeking a highly skilled Administrative Assistant to support one of their departments. As a leading provider of direct hire and temporary staffing services, The LaSalle Group has developed a strong reputation for providing excellent client service. This Administrative Assistant will be responsible for a mixture of administrative duties...


  • Nashville, Tennessee, United States RaganSmith Full time

    Job SummaryRaganSmith is seeking a highly skilled and organized Administrative Assistant/Project Administrator to join our team in our Nashville office. This role will provide administrative support to our Public Sector Project Managers, ensuring the smooth operation of our projects and office tasks.Key ResponsibilitiesProject Coordination: Assist Project...


  • Nashville, Tennessee, United States DZL Management Company LLC Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at DZL Management Company LLC. The successful candidate will be responsible for overseeing general office operations, providing administrative support to employees, and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesOffice Operations: Oversee...


  • Nashville, Tennessee, United States CereCore Full time

    Job SummaryCereCore is seeking a highly skilled Administrative Assistant to provide exceptional support to our team. As a key member of our administrative staff, you will be responsible for providing secretarial support, answering inquiries, and compiling reports. If you are a detail-oriented and organized individual with excellent communication skills, we...


  • Nashville, Tennessee, United States CereCore Full time

    Job SummaryCereCore is seeking a highly skilled Administrative Assistant to provide top-notch support to our team. As a key member of our administrative staff, you will be responsible for providing secretarial support, answering inquiries, and compiling reports. If you are a detail-oriented and organized individual with excellent communication skills, we...


  • Nashville, Tennessee, United States Karen Hendrix Couture Full time

    Position Overview:As the Administrative Coordinator at Karen Hendrix Couture, you will be integral to maintaining the operational efficiency of our workspace. Your role will encompass a variety of administrative responsibilities aimed at supporting our team and enhancing the overall productivity of our office environment. A minimum of 5 years of experience...


  • Nashville, Tennessee, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Randstad. As an Administrative Assistant, you will play a crucial role in supporting our daily office operations and ensuring efficient workflow.Key ResponsibilitiesAdministrative Support: Provide administrative support to ensure the...


  • Nashville, Tennessee, United States nLeague Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at nLeague. As an Administrative Coordinator, you will be responsible for providing administrative support to our regulatory board, ensuring the smooth execution of our operations.Key ResponsibilitiesReview and process licensure applications, permits,...


  • Nashville, Tennessee, United States Profound Research LLC Full time

    About Profound Research LLCProfound Research LLC empowers community physicians to provide clinical research as a viable treatment option for their patients. We handle all the necessary infrastructure, non-clinical services, and administrative responsibilities, allowing physicians to focus on patient care while we manage the operational aspects, ensuring...


  • Nashville, Tennessee, United States Insight Global Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Insight Global. As a key member of our materials services department, you will work closely with the department manager and project managers to provide administrative support and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support...


  • Nashville, Tennessee, United States Gresham Smith Full time

    About the RoleGresham Smith is a leading provider of engineering and architecture services, and we're seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key ResponsibilitiesAdministrative Support: Provide administrative support to management-level staff, including scheduling appointments, arranging meetings, and...


  • Nashville, Tennessee, United States Lorven Technologies Full time

    {"title": "Administrative Services Assistant", "description": "Job SummaryLorven Technologies is seeking an experienced Administrative Services Assistant to join our team. The successful candidate will provide administrative support to our finance and logistics department, ensuring the smooth operation of our grant program and financial management...


  • Nashville, Tennessee, United States ACL Digital Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an experienced Administrative Coordinator to join our team at ACL Digital. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Invoice Preparation: Create and issue accurate customer...


  • Nashville, Tennessee, United States AUF Professional Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AUF Professional Services. As an integral member of our organization, you will play a crucial role in ensuring the smooth and efficient operation of our office.Key Responsibilities:Manage incoming and outgoing correspondence, including emails and...


  • Nashville, Tennessee, United States Elliott Electric Supply Full time

    **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...


  • Nashville, Tennessee, United States Elliott Electric Supply Full time

    **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elliott Electric Supply. As an Administrative Assistant, you will play a critical role in supporting our operations by providing exceptional administrative support to our staff. **Key Responsibilities:** Provide administrative support to our...


  • Nashville, Tennessee, United States Randstad Full time

    Administrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Randstad. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office.Key Responsibilities:Office Management: Greet visitors, handle incoming calls, and manage office...


  • Nashville, Tennessee, United States Lorven Technologies Full time

    Job Title: Administrative Services AssistantLocation: HybridDuration: 1 year contractResponsibilities:Grant Administration: Assist with the administration of grants, including reviewing applications, editing, preparing contracts, routing for signatures, and tracking progress in our database. Process reimbursement invoices and annual reports.Financial...