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Administrative Services Coordinator

2 months ago

Nashville, Tennessee, United States Lorven Technologies Full time

Job Title: Administrative Services Assistant

Location: Hybrid

Duration: 1 year contract

Responsibilities:

  • Grant Administration: Assist with the administration of grants, including reviewing applications, editing, preparing contracts, routing for signatures, and tracking progress in our database. Process reimbursement invoices and annual reports.
  • Financial Tracking and Reporting: Maintain accurate records of agency expenses, conduct audits, and provide monthly summary reports to management.
  • Invoice Processing: Support the Budget Director by processing invoices and auditing financial records to ensure accuracy.
  • Expenditure Reporting: Manage and maintain an annual county-by-county expenditure report to track and analyze financial data.
  • Vendor Management: Assist with vendor communications, invoice creation, payment tracking, and deposit making.
  • Inventory Coordination: Oversee agency inventory at the central office and coordinate inventory management at East and West offices.
  • Executive Support: Function as the executive assistant to the Director of Administration, managing administrative tasks and supporting day-to-day operations.

Qualifications:

  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred, but not necessary if candidate has at least 5 years of experience handling the responsibilities above.
  • Proven experience in financial management, grants management, or a similar role.
  • Strong proficiency in financial software and Microsoft Office Suite, particularly Excel.
  • Excellent organizational, time management, and analytical skills.
  • Strong communication skills and the ability to handle multiple tasks simultaneously in a fast-paced environment.
  • Experience in public administration or working with government agencies is highly advantageous.