Office Administration Specialist

2 weeks ago


Panama City, Florida, United States Goodwill South Florida Full time

Job Title:
Administrative Support

Job Description:
This role is responsible for providing comprehensive secretarial and administrative assistance to the Manager and the leadership team within the Mission Services Division.

Key Responsibilities:


1. Manage incoming calls, take messages, handle correspondence, and prepare documents as requested by the Manager and the leadership team in the Mission Services Division.

2. Organize meetings and coordinate travel arrangements as necessary.
3. Assist in reconciling vendor invoices and processing payment vouchers.
4. Review Mileage Expense Reports and Travel and Other Expenses Reports.
5. Schedule meetings, document minutes (including those for Board and Committee meetings), and type the minutes for distribution.
6. Maintain and update contract files, tracking assignment agreements and modifications.
7. Develop attendance and service logs for participants when applicable.

8. Prepare, maintain, and securely store essential departmental documents, including Personnel Action Forms for new hires, transfers, terminations, status changes, address updates, driver authorization documents, and driving logs for employees.

9. Prioritize and organize all office procedures to meet the Division's needs. Manage inventory of office supplies and forms.
10. Keep an updated inventory report of computers, phones, and workspace assignments.
11. Prepare, maintain, and securely store documents for destruction in accordance with Document Destruction procedures.
12. Create certificates for program or training completion and maintain a tracking log of required training.
13. Assist with special projects as assigned.
14. Perform additional duties as required, in alignment with the department's objectives.

#J-18808-Ljbffr

  • Panama City, Florida, United States Michigan Farm Bureau Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator II to join our team at Michigan Farm Bureau. The successful candidate will be responsible for providing administrative support to our county office, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to the county office,...


  • Panama City, Florida, United States Ladgov Corporation Full time

    Job OverviewLadgov Corporation is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.Key Responsibilities:Plan and coordinate logistics and prepare presentation materials for meetings, trainings, and events.Coordinate and provide Keynote speakers.Provide educational/promotional items.Oversee the planning and...


  • Panama City, Florida, United States GEICO Local Office Panama City Full time

    Client Relations SpecialistWe are seeking a dedicated professional to join our team as a Client Relations Specialist at GEICO Local Office Panama City. This role offers a unique opportunity to represent one of the leading automobile insurance providers in the region, focusing on delivering outstanding customer service and sales expertise.Position OverviewThe...


  • Panama City, Florida, United States Michigan Farm Bureau Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator II to join our team at Michigan Farm Bureau. The successful candidate will be responsible for providing administrative support to our county office, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to the county office,...


  • Panama City, Florida, United States SCA Health Full time

    About the RoleAs a Medical Support Specialist at SCA Health, you will play a vital role in supporting our physician-driven, specialty care businesses. You will be responsible for providing administrative and clinical support to our medical teams, ensuring seamless patient care and efficient operations.Key ResponsibilitiesData entry and managementFiling and...


  • Panama City, Florida, United States Flooring Contractor Full time

    Job DescriptionGeneral Overview:Manage the administrative operations of a flooring installation division, including oversight of office personnel.Key Responsibilities:1. Direct and oversee the workflow of designated staff to guarantee the prompt and precise execution of administrative tasks.2. Offer administrative assistance to the Branch Manager.3....


  • Panama City, Florida, United States SCA Health Full time

    About the RoleAs a Medical Support Specialist at SCA Health, you will play a vital role in supporting our physician-driven, specialty care businesses. Your primary responsibility will be to provide administrative and clinical support to our medical teams, ensuring seamless patient care and efficient operations.Key ResponsibilitiesData entry and...


  • Panama City Beach, Florida, United States TSA (Transportation Security Administration) Full time

    OverviewPosition: Security Screening SpecialistAppointment Type: Full-TimeSalary Range: $39,576.00 to $55,231.00 PAWork Schedule: VariesLocation: United StatesJob ResponsibilitiesAs a Security Screening Specialist, you will play a crucial role in ensuring the safety and security of travelers across various transportation sectors. Your primary...


  • Panama City, Florida, United States Air National Guard Units Full time

    SummaryThis position is part of the Air National Guard Units and is designated as a SUPV IT SPECIALIST (SYSADMIN). As a key member of the team, you will oversee and manage IT operations within the organization. ResponsibilitiesAs the IT Systems Administration Supervisor, you will: Plan and organize the workload for your team, establishing priorities and...


  • Panama City, Florida, United States General Dynamics Information Technology Full time

    About the RoleWe are seeking a highly skilled Document Control Specialist to join our team at General Dynamics Information Technology. As a key member of our organization, you will play a critical role in supporting our clients' needs and helping us achieve our business objectives.Key ResponsibilitiesAnalyze business processes to identify areas where digital...


  • Panama City Beach, Florida, United States TSA (Transportation Security Administration) Full time

    OverviewPosition: Security Screening SpecialistPay Scale: SV DSalary: $39,576.00 to $55,231.00 PAWork Schedule: Full-timeLocation: Panama City Beach, FloridaKey Responsibilities:As a Security Screening Specialist, you will play a vital role in ensuring the safety and security of passengers across various transportation modes. Your responsibilities will...


  • Plant City, Florida, United States Wish Farms Full time

    Wish Farms is a prominent year-round supplier of berries, with cultivation areas across the USA, Canada, and South America. Our unwavering commitment to delivering the finest quality berries has fueled our remarkable market expansion.Founded in 1922, Wish Farms is a family-owned and operated entity specializing in the growth, shipping, and marketing of...


  • Panama City, Florida, United States Eastern Shipbuilding Group Full time

    Job TitleTalent Acquisition SpecialistLocationPanama City, FL US (Primary)Job TypeFull-timeEducationAssociate DegreeTravelUp to 25%Security Clearance RequiredNoneJob OverviewPurposeThe Talent Acquisition Specialist will engage with department leaders consistently to identify and anticipate future hiring requirements. The role involves attracting potential...


  • Panama City, Florida, United States Musca Law Full time

    Job OverviewSalary: Depends on ExperienceMusca Law is in search of a skilled Legal Support Specialist to join our dynamic team. In this role, you will play a crucial part in assisting attorneys with their various operational needs.Key Responsibilities:Draft and organize essential legal documents and correspondenceFacilitate communication with clients,...


  • Panama City, Florida, United States State of Florida Full time

    Clinical Nurse Specialist Agency: State of FloridaPosition Title:CLINICAL NURSE SPECIALISTPay Plan: Career ServiceSalary:$64,480.00Compensation Overview:The Clinical Nurse Specialist role is integral to providing exceptional care to veteran residents, ensuring their health, safety, and well-being in accordance with established protocols and nursing...


  • Panama City, Florida, United States Children's Home Society of Florida Full time

    About the Role**Job Summary:**We are seeking a highly motivated and experienced Family Resource Specialist to join our team at Children's Home Society of Florida. The successful candidate will be responsible for designing and implementing a local system of family involvement, ensuring families have access to support, information, and training.Key...


  • Panama City, Florida, United States Ladgov Corporation Full time

    Job OverviewPosition Title: Office AssistantLocation: To be determined.Key Responsibilities:Organize and manage logistics while preparing materials for meetings, training sessions, and various events.Facilitate and coordinate engagements with keynote speakers.Distribute educational and promotional materials.Supervise the planning and execution of new...


  • Panama City, Florida, United States Ladgov Corporation Full time

    Job OverviewPosition Title: Office AssistantLocation: Panama City, FloridaKey Responsibilities:Organize and manage logistics while preparing materials for various meetings, training sessions, and events.Coordinate and arrange for keynote speakers as needed.Distribute educational and promotional materials effectively.Oversee the planning and execution of new...


  • Panama City, Florida, United States Eastern Shipbuilding Group Full time

    Job TitleTalent Acquisition SpecialistLocationPanama City, FL US (Primary)Job TypeFull-timeEducationAssociate DegreeTravelUp to 25%Security Clearance RequiredNoneJob OverviewThe Talent Acquisition Specialist will engage with department leaders consistently to anticipate and identify future staffing requirements. This role is essential in attracting potential...


  • Panama City, Florida, United States Ladgov Corporation Full time

    Job OverviewPosition Title: Office AssistantCompany: Ladgov CorporationLocation: Not specifiedKey Responsibilities:Organize and manage logistics while preparing presentation materials for various meetings, training sessions, and events.Coordinate and arrange for keynote speakers as needed.Distribute educational and promotional materials effectively.Oversee...