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Document Control Specialist
2 months ago
We are seeking a highly skilled Document Control Specialist to join our team at General Dynamics Information Technology. As a key member of our organization, you will play a critical role in supporting our clients' needs and helping us achieve our business objectives.
Key Responsibilities- Analyze business processes to identify areas where digital technologies can be applied to improve efficiency, reduce costs, or enhance productivity.
- Develop digital transformation strategy to integrate processes once opportunities have been identified and continues to monitor and optimize processes to ensure the organization realizes the full benefits of the transformation.
- Work with stakeholders to align directorate processes with organizational policies and procedures.
- Coordinate with internal teams to understand future digital transformation efforts and align initiatives for interoperability.
- Prepare a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- Research files and other sources thoroughly and prepares documents in accordance with Department of Defense, Department of the Air Force, and First Air Force regulations and policies.
- Prepares and finalizes various reports, determining and modifying format, content, and frequency requirements.
- Independently compose and prepares nontechnical correspondence such as requests for information concerning the organization's mission and programs; office procedures; and letters of acknowledgement, commendation, or notification.
- Anticipates need for information, gathers and summarizes information from files, and systematically prepares material so that it is immediately available for senior leaders.
- Tracks, reviews, and schedules military/civilian appraisals, decorations, and awards.
- Proofreads and edits correspondence and documents for correct grammar, spelling, and format.
- Coordinates correspondence to appropriate internal directorate or external organizations on behalf of the Director.
- Receives telephone calls and meeting requests for senior leaders.
- Organizes A6 Directors daily schedule, provides daily summary of meetings, and deconflicts with outside entities.
- Administers programs and serves as the primary source of information for Directorate-level responsibilities.
- Administers the Records Management program, ensuring the correct retention and disposition of administrative reports, policies, and files.
- Proposes alternate approaches to management to operate programs more efficiently.
- Performs office management duties to include maintaining office services; designing electronic and paper filing systems; maintaining office efficiently by planning and implementing office systems, layouts, and equipment procurement; and designs and implements office policies by establishing standards and procedures.
- Performs other clerical and administrative work in support of the organization.
- 5+ years of related experience.
- Ability to obtain a Secret Security Clearance.
- Associates of Arts/Associates of Science degree.
