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Administrative Coordinator

2 months ago

Wayne, Pennsylvania, United States Russell Tobin Full time
About the Role

Russell Tobin is seeking a highly skilled and organized Administrative Assistant to support our client. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the Banking industry.

Key Responsibilities
  • Provide administrative support to the Head of Platform Services Team, including travel and expense management, cost control implementation, and calendar management.
  • Act as a Single Point of Contact (SPOC) for visiting employees and manage TOMNET and Clock Net Staff attendance and work hours tracking.
  • Develop and maintain project plans, ensuring all deliverables are completed timely and with accuracy.
  • Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight on all deliverables.
  • Coordinate Webex meetings and perform operator assist functionality.
  • Plan and coordinate logistics for internal/external events, including client roadshows, team-building events, and staff events.
  • Manage incoming and outgoing phone calls, maintain current email distribution lists in Outlook, and modify and distribute departmental reports.
  • Prepare reports using Excel and develop PowerPoint presentations for client meetings.
  • Utilize various application systems, including iValua, My IT, Concur, Tom Net, and Microsoft Office Suite.
Requirements
  • Bachelor's degree or higher, with a strong understanding of Front Office principles and processes.
  • 3-5 years of proven experience as an Administrative Assistant, with a strong ability to support various levels in the organization, within a financial institution.
  • Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
  • Solid Project Management skills, with a keen ability to develop project plans and manage timelines to meet platform deliverables.
  • Exceptional communication and interpersonal skills, with the ability to communicate proactively and anticipate the needs of managers.
  • Excellent organizational skills, with the ability to multitask and prioritize work based on potential impact.
Benefits

Russell Tobin offers eligible employees comprehensive healthcare coverage, supplemental coverage, a 401(k)-retirement savings plan, life and disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.