Legal Administrator

2 months ago

Washington, Washington, D.C., United States Fawkes IDM Full time
Job Summary

Fawkes IDM is seeking a highly organized and detail-oriented Legal Administrator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our attorneys and ensuring the smooth operation of our office.

Key Responsibilities
  • Schedule Management
    • Manage the daily schedules of our attorneys, including coordinating travel arrangements, planning and scheduling meetings, and opening and sorting mail.
    • Coordinate CLE reporting, professional memberships, and time entries for our attorneys.
  • Email and Document Management
    • Read and manage emails, print client emails and attachments, and maintain accurate records.
  • Project Coordination
    • Effectively manage projects by meeting deadlines and conducting follow-up as needed.
  • Financial Management
    • Handle monthly client billing, review billing proformas for accuracy and completeness, and perform client, matter, and timekeeper inquiries.
    • Process various forms, including expense reports, new business forms, check requests, and audit letters.
  • Client Support
    • Create engagement letters, open new matters, and generate client conflict checks.
    • Assist with meeting planning, coordination, and support, including internal and external meetings, and arrange catering for lunch/dinner client meetings.
  • File Management
    • Set up and maintain timekeeper's work files, including daily and regular filing, and index and prepare files for off-site storage.
    • File and maintain electronic documents in iManage.
    • Prepare documents for off-site storage utilizing LegalKey software.
  • Confidentiality and Security
    • Maintain the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
  • Communication
    • Answer telephones and accurately take and relay messages.
Requirements
  • 3+ years of administrative law firm experience required.
  • BA/BS degree preferred.

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