Legal Practice Assistant

1 week ago

Washington, Washington, D.C., United States Ogletree Deakins Full time
Job Summary

Ogletree Deakins is seeking an experienced Legal Practice Assistant to join our team in Washington, DC. As a key member of our support staff, you will provide administrative assistance to attorneys and paralegals, ensuring the smooth operation of our law firm.

Key Responsibilities
  • Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management software.
  • Independently compose and draft routine cover letters and documents, proofread for accuracy, and prepare revisions and redlines as directed.
  • Review and route incoming mail and fax communications, prepare and process outgoing mail and faxes, and arrange for specialized mail or messenger services as required.
  • Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Maintain paper and electronic files in compliance with internal policies, perform routine filing and retrieve files as needed, and maintain chronological files and administrative files for assigned attorneys.
  • Prepare time entries for assigned attorneys and submit in a timely manner, prepare expense reimbursement and disbursement requests, and prepare billing letters and coordinate client billing matters with the Billing Department.
  • Provide general administrative support, including preparing and processing new matter documents, receiving and screening phone calls, taking messages as required, receiving and directing clients and visitors, coordinating travel arrangements, preparing itineraries, and preparing travel expense reports.
Requirements
  • 4+ years of experience as a practice assistant or legal secretary.
  • Knowledge of legal terminology, legal documents, and legal processes.
  • Accurate typing of at least 70 words per minute.
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software.
  • Excellent communication skills, written and verbal.
  • Understanding of correct grammar, spelling, and punctuation.
  • Strong proofreading skills.
  • Superior organizational skills, including filing, calendaring, and proofreading.
  • Time management skills and ability to work independently as well as with a team.
  • Regular predictable attendance.
Benefits

Ogletree Deakins offers a comprehensive benefits package, including paid time off, paid sick leave, a 401(k) matching program, profit sharing, paid holidays, paid parental leave, affordable health and life insurance, including dental and vision coverage, health savings account/flexible spending accounts, Teladoc, tuition reimbursement, and an employee assistance program.

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