Employee Scheduling Coordinator

2 weeks ago


San Diego, California, United States Aztec Shops, Ltd. Full time
Job Overview

Position Summary:

The Scheduling Specialist is tasked with collecting operational data and scheduling requirements from department heads across various venues. This role involves creating precise work schedules for staff based on organizational needs. The individual must accurately input schedules into the HRIS system and manage coverage for employee absences, ensuring all venues are adequately staffed for events.

Key Responsibilities:

  • Collaborate with department managers to fulfill scheduling requirements, optimizing the schedules of shared personnel across multiple venues.
  • Engage with staff to address and resolve staffing-related challenges.
  • Assist in developing and refining policies and procedures to enhance employee check-in processes on event days.
  • Work closely with the Staffing Specialist and hiring managers to maintain appropriate staffing levels.
  • Utilize financial and HRIS reports to assess labor needs based on sales forecasts and allocate personnel accordingly.
  • Monitor time-off requests and coordinate with department heads to ensure sufficient staffing.
  • Track employee attendance and manage disciplinary actions for attendance violations as necessary.
  • Maintain a thorough understanding of legal and compliance requirements related to labor laws and effectively communicate these to management and staff.
  • Be present at major events, which may require a flexible work schedule, including nights, weekends, and holidays.
  • Ensure compliance with all company policies and applicable laws and regulations.
  • Perform additional duties as assigned.

Qualifications:

The ideal candidate will possess a High School Diploma or GED, with 1-3 years of experience in high-volume scheduling, preferably in a hospitality setting. A Bachelor's degree in Business Administration, Finance, Accounting, or a related field is preferred.

Essential skills include:

  • Exceptional verbal and written communication abilities.
  • Strong organizational skills and attention to detail.
  • Ability to interpret and apply relevant laws and regulations.
  • Proficient in time management and meeting deadlines.
  • Analytical and problem-solving skills.
  • Familiarity with Google Workspace and Microsoft Office.
  • Experience with HRIS systems is advantageous.
  • Bilingual capabilities, particularly in Spanish, are a plus.

Work Environment:

This position involves both office and event settings, requiring adaptability to varying weather conditions and the ability to navigate a stadium environment.

Equal Opportunity Employer:

Aztec Shops, Ltd. is committed to fostering a diverse and inclusive workplace, ensuring equal employment opportunities for all individuals.



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