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Scheduling Coordinator

2 months ago

San Diego, California, United States Aztec Shops, Ltd. Full time
Job Overview

Position Summary:

The Scheduling Coordinator will play a crucial role in collecting operational data and scheduling requirements from department leaders across various venues. This position involves creating precise work schedules for staff based on organizational demands. The individual must proficiently input schedules into the HRIS system and manage employee absences and attendance issues. Ensuring that all venues are adequately staffed for events is a key responsibility.

Key Responsibilities:

  • Collaborate with department heads to optimize employee schedules across multiple venues, ensuring all scheduling needs are met.
  • Communicate effectively with staff to address and resolve staffing-related challenges.
  • Assist in developing and refining policies and procedures to enhance the employee check-in process on event days.
  • Work alongside the Staffing Specialist and hiring managers to maintain appropriate staffing levels.
  • Analyze labor needs using financial and HR reports to allocate staff according to budgetary constraints.
  • Monitor time-off requests and coordinate with managers to ensure sufficient staffing.
  • Track employee attendance and manage disciplinary actions for attendance-related issues as necessary.
  • Maintain a thorough understanding of legal and compliance requirements, ensuring adherence to labor laws and company policies.
  • Be present at major events, which may require a flexible work schedule, including nights, weekends, and holidays.
  • Ensure compliance with all relevant laws and regulations related to employment and workplace safety.
  • Perform additional duties as assigned.

Qualifications:

Education and Experience:

A minimum of a High School Diploma or GED is required, along with 1-3 years of experience in high-volume scheduling, particularly in hospitality or related fields. A Bachelor's degree in Business Administration, Finance, Accounting, or a related discipline is preferred.

Skills:

  • Strong verbal and written communication skills, with the ability to interact effectively with employees at all levels.
  • Excellent organizational skills and attention to detail.
  • Proficient in analyzing numerical data and using various software applications.
  • Ability to manage time effectively and meet deadlines.
  • Strong analytical and problem-solving capabilities.
  • Bilingual in Spanish is an advantage.

Working Conditions:

This role involves working in both office and outdoor environments, with varying weather conditions during events. The individual must be able to navigate a stadium setting and manage physical demands as required.

Equal Opportunity Employer:

Aztec Shops, Ltd. is committed to providing equal employment opportunities to all qualified individuals without regard to any protected status.