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Lead Procurement Specialist

2 months ago

Richmond, Virginia, United States Commonwealth of Virginia Full time

Job Responsibilities

The Commonwealth of Virginia is pleased to present an opportunity for a Part-Time Senior Procurement Officer within our Administrative Services Division. This role involves advanced professional purchasing activities aimed at acquiring a range of non-professional goods and services efficiently and cost-effectively, adhering to established procurement laws, regulations, and policies.

Key Responsibilities Include:

  • Goods and Services Procurement – Oversee the procurement process for various non-professional goods and services. The successful candidate will engage in complex competitive procurements, independently drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs). This includes conducting pre-specification, pre-bid, pre-proposal, and post-award conferences. For RFPs, the candidate will develop formal negotiation strategies, lead negotiations, and finalize contracts. Evaluation of bids and proposals will also be a critical function.
  • Contract Management – Analyze and coordinate feedback on contracts, recommending default actions and potential cancellations. Identify alternative sources as necessary. Administer contracts or appoint an administrator, serving as a liaison between vendors and users. This includes drafting and issuing IFBs and RFPs, conducting necessary conferences, and making award determinations.
  • Documentation and Compliance – Assist users in selecting appropriate procurement methods and documentation requirements. Ensure contract documents are accessible to users and determine suitable goods and services for contract terms. Provide guidance on contract-related discrepancies and manage various types of contracts.
  • Policy Interpretation – Adhere to policies and procedures supporting the Governor's initiative for Small Business and Supplier Diversity (SBSD) certified small business participation.

This position is classified as Hourly/Wage. Hourly employees are limited to an average of 29 hours per week and a maximum of 1500 hours within the wage employment year. Benefits such as health insurance, retirement, or paid leave are not included.

The Commonwealth of Virginia is committed to serving its citizens through effective transportation system management. We maintain a vast network of roads, bridges, and tunnels, employing a diverse workforce that values teamwork, transparency, and collaboration.

Minimum Qualifications:

  • Experience in formulating term contracts for goods and services.
  • Knowledge of state and local procurement laws and regulations.
  • Ability to obtain Virginia Contracting Officer (VCO) certifications.
  • Proficiency in computer software applications.
  • Experience in contract administration.
  • Ability to resolve contract performance issues and disputes.
  • Strong customer service skills.
  • Ability to process procurements according to established guidelines.

Additional Considerations:

  • Preferred qualifications include training or education in Business Administration, Public Administration, or a related field.
  • Possession of Certified Virginia Contracting Officer (VCO) certification is advantageous.
  • Experience managing procurements in a large, diverse business environment is preferred.
  • Knowledge of public procurement laws and regulations is beneficial.

Special Instructions:

Successful applicants will receive confirmation of their application submission. This position requires a background check and verification of work history with references.

The Commonwealth of Virginia values diversity and encourages individuals with disabilities to apply through the Alternative Hiring Process.