Construction Project Administrator
1 week ago
Job Overview:
The Construction Project Coordinator plays a vital role in supporting the project management team with various administrative tasks related to construction projects.
Key Responsibilities:
· Develop and maintain project documentation, including creating project binders and organizing files in server and accounting software.
· Manage and process all subcontract agreements, change orders, and purchase orders, ensuring all necessary documentation is collected post-negotiation.
· Oversee prime change proposals and orders, coordinating documentation once the project manager has established scope and pricing.
· Organize, file, and distribute essential project documents such as contracts, change orders, and requests for information (RFIs).
· Provide assistance with RFIs and submittals as required.
· Attend project meetings, documenting minutes and action items, including weekly operational discussions.
· Prepare and distribute weekly project updates to stakeholders and team members.
· Compile closeout packages, including warranties and as-built documents for completed projects.
· Assist with bid distribution, proposal preparation, and other documentation processes related to securing new projects as time allows.
Additional Responsibilities:
This job description is not intended to be exhaustive and may be subject to change. Responsibilities may evolve based on project needs.
Work Environment:
This position involves working in both an office setting and on construction sites, utilizing standard office equipment such as computers, phones, and printers.
Physical Requirements:
The physical demands for this role include the ability to sit, type, communicate verbally, and hear effectively. The employee may frequently need to stand, walk, and reach, as well as lift or move items weighing up to 10 pounds. Vision requirements include the ability to see both close and far distances, perceive colors, and maintain depth perception.
Qualifications:
· Strong attention to detail.
· Excellent verbal and written communication skills.
· Proficient in Excel, Word, and construction industry software.
· At least 2 years of experience in a similar role.
· Demonstrated flexibility and adaptability to changing priorities.
- · Strong organizational and multitasking abilities.
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