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Construction Project Administrator

2 months ago

Tomball, Texas, United States Paradigm Construction Full time

Job Overview:

The Construction Project Coordinator will support the project management team in various administrative tasks associated with construction initiatives.

Key Responsibilities:

  • Establish and maintain project documentation, including creating project binders and organizing files in server/accounting systems.
  • Manage all subcontract agreements, change orders, and purchase orders, ensuring all necessary documentation is processed after scope and pricing have been finalized by the Project Manager.
  • Oversee prime change proposals and orders, ensuring all documentation is in order post-negotiation.
  • Organize, file, and disseminate project-related documents such as contracts, change orders, RFIs, and submittals as required.
  • Assist in the preparation and management of RFIs and submittals.
  • Participate in project meetings, documenting minutes and distributing them accordingly, including weekly operational meetings.
  • Prepare and distribute weekly project updates to clients and team members.
  • Compile closeout packages, including warranties and as-built documents for projects.
  • When time allows, assist with bid distribution, proposal setup, and other documentation processes related to securing new projects.

Additional Responsibilities:

This job description is not intended to encompass all activities, duties, or responsibilities required of the employee. Responsibilities may evolve over time with or without notice, but discussions will occur prior to any changes.

Work Environment:

This position operates in both a corporate office setting and on construction sites. Standard office equipment such as computers, telephones, copiers, and printers will be utilized.

Physical Requirements:

The physical demands outlined here are representative of those necessary to successfully execute the essential functions of this role. The employee is regularly required to sit, type, communicate verbally, and listen. Frequent standing, walking, and reaching are also required. The employee must be able to lift and/or move up to 10 pounds. Vision requirements include close, distance, color, peripheral vision, depth perception, and the ability to focus.

Qualifications:

  • Detail-oriented with strong organizational skills.
  • Exceptional verbal and written communication abilities.
  • Intermediate to advanced proficiency in Excel, Word, and construction industry software.
  • A minimum of 2 years of experience in a similar capacity.
  • Proven adaptability to changing priorities and flexibility in approach.