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Construction Project Administrator

2 months ago

Tomball, Texas, United States Paradigm Construction Full time

Job Purpose:

This position is designed to support the project management team with various administrative tasks related to specific construction initiatives.

Key Responsibilities:

· Organize project documentation, establish job files, and maintain records in server and accounting systems, ensuring both hard and digital copies are systematically filed.

· Manage and process all subcontract agreements, change orders, and purchase orders for projects, ensuring all necessary documentation (such as Certificates of Insurance, W9 forms, and Schedule of Values) is collected after the Project Manager has finalized the scope and pricing.

· Oversee and process all prime contract change proposals and orders once the Project Manager has defined and negotiated the terms.

· Scan, archive, and disseminate all project-related documents, including contracts, change orders, Requests for Information (RFIs), and submittals as required.

· Provide assistance with RFIs and submittals as needed.

· Attend project meetings, documenting minutes and action items, including weekly operational meetings.

· Distribute weekly project updates to clients and team members.

· Prepare closeout packages, including warranties and as-built documents for projects.

· When time allows, assist with bid distribution, proposal preparation, and other documentation tasks related to securing new projects.

Additional Duties:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities that may be required of the employee. Responsibilities may evolve over time with or without notice, and discussions will occur prior to any changes.

Work Environment:

This role operates in both a professional office setting and at construction sites. Standard office equipment such as computers, telephones, copiers, and printers will be utilized.

Physical Demands:

The physical requirements outlined here are representative of those that must be met to successfully perform the essential functions of this role. While executing the duties of this position, the employee is regularly required to sit, type, communicate verbally, and listen. The employee frequently needs to stand, walk, use hands, and reach. The ability to lift and/or move up to 10 pounds is often necessary. Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Skills and Qualifications:

· Strong attention to detail

· Exceptional verbal and written communication skills

· Proficient in Excel, Word, and construction management software

· At least 2 years of experience in a similar capacity

· Demonstrated flexibility and adaptability to changing priorities

  • · Excellent organizational and multitasking abilities