Construction Project Administrator

2 weeks ago


Tomball, Texas, United States Paradigm Construction Full time

Job Overview:

The Construction Project Coordinator will play a vital role in supporting the project management team with various administrative tasks associated with specific construction projects.

Key Responsibilities:

  • Establish and maintain project documentation, including creating project binders and organizing files in server and accounting software.
  • Oversee the processing and management of all subcontracts, change orders, and purchase orders, ensuring all necessary documentation is complete after the project manager has defined and negotiated the scope and pricing.
  • Handle all prime change proposals and orders for projects post-negotiation by the project manager.
  • Digitally file, scan, and distribute all relevant project documents, such as contracts, change orders, and submittals.
  • Assist in the preparation and management of Requests for Information (RFIs).
  • Support the submission process for project-related documents.
  • Participate in project meetings, documenting minutes and distributing them as needed, including weekly operations meetings.
  • Provide weekly project updates to clients and team members.
  • Compile and process project closeout packages, including warranties and as-built documents.
  • As time allows, assist with bid distribution, proposal preparation, and other documentation tasks related to securing new projects.

Additional Responsibilities:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice, and discussions will occur prior to any assignment changes.

Work Environment:

This position operates in both a professional office setting and on construction sites. Standard office equipment such as computers, phones, and printers will be utilized.

Physical Requirements:

The physical demands described are representative of those required to successfully perform the essential functions of this role. Regular activities include sitting, typing, talking, and listening. Frequent standing, walking, and reaching are also required. The employee must be able to lift and/or move up to 10 pounds regularly. Vision abilities needed include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Qualifications:

  • Detail-oriented with strong organizational skills.
  • Exceptional verbal and written communication abilities.
  • Intermediate to advanced proficiency in Excel, Word, and construction industry software.
  • A minimum of 2 years of experience in a similar role.
  • Demonstrated flexibility and adaptability to changing priorities.


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