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Administrative Operations Specialist

2 months ago

Mountain View, California, United States Clear Ventures Full time

Office Coordinator at Clear Ventures

Clear Ventures is a venture capital firm focused on investing in innovative technology companies. We are looking for a proactive and detail-oriented individual to take on the role of Office Coordinator. In this position, you will oversee the daily functions of our corporate office, ensuring a smooth and efficient work environment. This role presents an exciting chance to influence the workplace culture through various employee engagement initiatives and operational management.

Key Responsibilities:

  • Oversee office supplies, inventory management, mail distribution, visitor coordination, and refreshments
  • Assist executives with scheduling, travel logistics, and meeting preparations
  • Organize and facilitate internal and client meetings
  • Collaborate with property management and service vendors
  • Monitor and process expense reports, enhancing cost-effectiveness and operational quality
  • Lead special projects, corporate gatherings, and new initiatives
  • Plan and coordinate internal employee activities and support client events
  • Address office-related communications as necessary

Qualifications:

  • 5+ years of experience in executive assistance or office management
  • High energy level with a positive demeanor
  • Exceptional organizational skills and resourcefulness
  • Strong verbal and written communication abilities while maintaining confidentiality
  • Proficient in Mac/Google Workspace and Microsoft Office Suite
  • Experience in a startup or technology-focused environment

The compensation for this role is competitive and includes equity options. Clear Ventures is committed to being an equal opportunity employer, offering comprehensive benefits such as medical, vision, and dental coverage, a 401K plan, flexible paid time off, parental leave, and opportunities for professional growth.