Accounts Clerk

2 weeks ago

Fresno, California, United States Vie Del Full time
Job Overview

Vie-Del is a prominent manufacturer of fruit concentrates, brandy, spirits, and wines. We are in search of skilled individuals to become part of the Vie-Del Family. We provide a competitive salary along with an excellent benefits package in a supportive and rewarding workplace.

Position Summary

The Accounts Clerk, under the guidance of the Accounting Supervisor and Accounting Manager, will carry out a variety of standard accounting clerical responsibilities, focusing on accounts payable and accounts receivable, while also assisting with other accounting department functions as necessary. This role involves significant interaction with various employees and management, including those involved in purchasing and receiving goods or services, as well as occasional contact with customers making credit card purchases. Additionally, the Accounts Clerk will serve as the primary backup for the receptionist during breaks, lunches, vacations, and other absences.

Key ResponsibilitiesAccounts Payable
  1. Match purchase orders, invoices, and receivers to prepare for processing.
  2. Investigate and resolve discrepancies, prepare schedules, and support purchases. Code and enter invoice packages into the accounting system.
  3. Select invoices for payment processing.
  4. Conduct check runs and attach invoice packages to checks.
  5. Prepare manual checks as necessary.
  6. Code and enter data into the accounting system.
  7. Assist in reviewing vendor statements against accounting system information and resolve discrepancies.
  8. Support annual 1099 preparation.
  9. Conduct research and prepare analyses as required by management.
Accounts Receivable
  1. Prepare daily sales invoices for distribution.
  2. Provide backup for coding and entering sales invoices and payments.
  3. Update customer master files as necessary.
  4. Assist in preparing and posting daily cash receipt deposits.
  5. Support processing of credit card sales by contacting customers as needed.
  6. Gather information to prepare fax authorizations, transmit authorizations, and track responses.
  7. Post authorizations and final sales to the credit card processing system.
  8. Prepare and distribute credit card reports.
Receptionist Backup
  1. Act as the primary backup receptionist during breaks, lunches, vacations, and illness as needed.
  2. During peak seasons, arrangements will be made to cover these duties with other personnel when required.
Additional Accounting Support
  1. Provide backup for sending, maintaining logs, and distributing faxes.
  2. Follow up on any daily/weekly faxes that are not received.
  3. Receive and manage employee and production schedules.
  4. Prepare monthly sales reports and reconcile them with accounting and production system reports.
  5. Cost alcohol work orders and summarize costs in a monthly report.
  6. Enter grower weigh tags into commodity systems and reconcile totals.
  7. Produce and distribute daily reports.
  8. Cross-train for other departmental tasks.
Qualifications

To be successful in this role, candidates must be able to perform each essential duty satisfactorily. The following requirements represent the knowledge, skills, and abilities necessary:

Education and Experience

A high school diploma or GED is required; an AA degree or equivalent is preferred along with two years of related experience. Proficiency in Microsoft Word, Excel, and other computer applications is desirable.

Language Skills

Ability to read and interpret documents such as safety rules and procedure manuals. Capable of writing routine reports and correspondence and effectively presenting information verbally and in writing.

Mathematical Skills

Ability to calculate figures and amounts such as discounts and percentages, and apply basic algebra and geometry concepts.

Reasoning Ability

Ability to solve practical problems and deal with various concrete variables in situations with limited standardization. Capable of interpreting a variety of instructions and defining problems to collect data and draw valid conclusions.

Other Requirements

Intermediate or higher proficiency in word processing and spreadsheet applications, as well as basic experience with database management applications. A typing speed of 40 words per minute or more is required.

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