Administrative Support Specialist

2 weeks ago

Hobbs, New Mexico, United States Tate Branch Hobbs Full time
Job Overview

Position Title: Office Receptionist

Reports To: Office Manager

Role Summary: The Office Receptionist will manage incoming communications and direct callers to the appropriate personnel in a professional and efficient manner. This role also involves assisting the business office with daily operational tasks including timekeeping, inventory management, and various accounting functions. A polished and professional appearance is essential.

Key Responsibilities:

  • Verify and reconcile invoices with corresponding receiving documents.
  • Handle all incoming phone calls with professionalism.
  • Maintain time card records and prepare timesheets.
  • Balance and manage daily deposits.
  • Record receivable checks to the appropriate accounts.
  • Reconcile multiple financial accounts.
  • Process daily banking transactions.
  • Oversee inventory management for both new and used stock.
  • Ensure adequate change is maintained in the petty cash box.
  • Complete all required training as directed by the supervisor.
  • Adhere to policies and procedures outlined in the Employee Handbook.
  • Perform additional duties as assigned.

Required Knowledge, Skills, and Abilities:

Education: High school diploma or equivalent, with some coursework in accounting or finance.

Experience: Minimum of one year in a general office setting with accounting or finance exposure.

Special Skills: Ability to quickly read and understand instructions and information. Proficient in basic mathematics. Competence in using personal computer applications, including word processing and spreadsheet software.

Physical Requirements and Work Environment:

This position frequently involves working on a computer or engaging in tasks requiring close vision. Manual dexterity is necessary for operating a cash register and handling cash. Occasionally, the role may require lifting materials weighing up to 20 pounds.

THE ABOVE DESCRIPTION IS NOT INTENDED TO BE AN ALL-INCLUSIVE LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. IT IS MEANT TO DESCRIBE THE GENERAL REQUIREMENTS OF THE POSITION.

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