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Office Receptionist and Administrative Support

3 months ago

Hobbs, New Mexico, United States Tate Branch Hobbs Full time
Job Overview

Position Title: Receptionist and Office Staff

Reports to: Office Manager

Role Summary: The receptionist will manage incoming calls and efficiently direct callers to the appropriate personnel. Additionally, this role involves assisting with daily office operations, including timekeeping, inventory management, and various accounting tasks. A professional demeanor is essential.

Key Responsibilities:

  • Verify invoices against receiving documents
  • Handle all incoming phone calls
  • Maintain time cards and prepare timesheets
  • Balance daily financial deposits
  • Record receivable checks to accounts
  • Reconcile various accounts
  • Process daily bank deposits
  • Oversee inventory management for both new and used items
  • Manage petty cash, ensuring adequate change is available
  • Complete all required training as directed by the supervisor
  • Adhere to policies and procedures outlined in the Employee Handbook
  • Perform additional duties as assigned

Required Knowledge, Skills, and Abilities:

Education: High school diploma or equivalent, with some coursework in accounting or finance.

Experience: Minimum of one year in a general office and accounting/finance role.

Special Skills: Ability to quickly read and understand instructions and information. Proficient in general math skills. Competence in using personal computer applications, including word processing and spreadsheet software.

Physical Requirements and Work Environment:

This position frequently involves working on a computer or engaging in tasks requiring close vision. Manual dexterity is necessary for operating a cash register and handling cash. Occasionally, the role may require lifting materials weighing up to 20 pounds.

THE ABOVE DESCRIPTION IS NOT INTENDED TO BE AN ALL-INCLUSIVE LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. IT IS SIMPLY A GENERAL OVERVIEW OF THE POSITION.