Office Receptionist and Administrative Support

2 weeks ago


Hobbs, New Mexico, United States Tate Branch Hobbs Full time
Job Overview

Position Title: Receptionist and Office Staff

Reports to: Office Manager

Role Summary: The receptionist will manage incoming calls and efficiently direct callers to the appropriate personnel. Additionally, this role involves assisting with daily office operations, including timekeeping, inventory management, and various accounting tasks. A professional demeanor is essential.

Key Responsibilities:

  • Verify invoices against receiving documents
  • Handle all incoming phone calls
  • Maintain time cards and prepare timesheets
  • Balance daily financial deposits
  • Record receivable checks to accounts
  • Reconcile various accounts
  • Process daily bank deposits
  • Oversee inventory management for both new and used items
  • Manage petty cash, ensuring adequate change is available
  • Complete all required training as directed by the supervisor
  • Adhere to policies and procedures outlined in the Employee Handbook
  • Perform additional duties as assigned

Required Knowledge, Skills, and Abilities:

Education: High school diploma or equivalent, with some coursework in accounting or finance.

Experience: Minimum of one year in a general office and accounting/finance role.

Special Skills: Ability to quickly read and understand instructions and information. Proficient in general math skills. Competence in using personal computer applications, including word processing and spreadsheet software.

Physical Requirements and Work Environment:

This position frequently involves working on a computer or engaging in tasks requiring close vision. Manual dexterity is necessary for operating a cash register and handling cash. Occasionally, the role may require lifting materials weighing up to 20 pounds.

THE ABOVE DESCRIPTION IS NOT INTENDED TO BE AN ALL-INCLUSIVE LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. IT IS SIMPLY A GENERAL OVERVIEW OF THE POSITION.



  • Hobbs, New Mexico, United States Clinical Management Consultants Full time

    Job Summary:We are seeking a skilled and reliable Receptionist to join our dynamic team at Clinical Management Consultants. This confidential opportunity is ideal for a professional who excels in providing excellent administrative support in a fast-paced medical environment.About the Role:The Receptionist will report to the Office Manager and work closely...


  • Hobbs, New Mexico, United States Tate Branch Hobbs Full time

    Job OverviewPosition Title: Office ReceptionistReports To: Office ManagerRole Summary: The Office Receptionist will manage incoming communications and direct callers to the appropriate personnel in a professional and efficient manner. This role also involves assisting the business office with daily operational tasks including timekeeping, inventory...


  • Hobbs, New Mexico, United States GUIDANCE CENTER OF LEA COUNTY Full time

    Job OverviewPOSITION SUMMARYThis role is essential in providing administrative support to the CareLink NM Program, collaborating closely with the CareLink Supervisor, CareLink NM personnel, and the Director of Community Services. The individual in this position will ensure that all administrative functions for the CareLink NM Program are executed efficiently...


  • Hobbs, New Mexico, United States GUIDANCE CENTER OF LEA COUNTY Full time

    Job OverviewPOSITION SUMMARYThis role involves close collaboration with the CareLink Supervisor, CareLink NM personnel, and the Director of Community Services to fulfill the administrative requirements of the CareLink NM Program. The individual in this position will ensure the timely and precise submission of reports related to the CareLink program.KEY...


  • Hobbs, New Mexico, United States UniFirst Corporation Full time

    Become a Part of UniFirst CorporationPosition Available: Administrative CoordinatorUniFirst Corporation stands as a prominent entity in the garment services sector, renowned for its commitment to internal advancement. We are on the lookout for a proactive and detail-oriented individual to fill the role of Administrative Coordinator.Core...


  • Hobbs, New Mexico, United States UniFirst Corporation Full time

    Become a Valued Member of UniFirst CorporationPosition Available: Administrative CoordinatorUniFirst Corporation stands as a prominent entity in the garment services sector, renowned for its commitment to internal career advancement. We are on the lookout for a proactive and detail-oriented individual to fill the role of Administrative Coordinator.Core...

  • Office Coordinator

    2 weeks ago


    Hobbs, New Mexico, United States GUIDANCE CENTER OF LEA COUNTY Full time

    Job OverviewPOSITION SUMMARYThis role involves close collaboration with the CareLink Supervisor, CareLink NM personnel, and the Director of Community Services to fulfill the administrative requirements of the CareLink NM Program. The individual in this position will be responsible for ensuring the timely and precise submission of reports related to the...


  • Hobbs, New Mexico, United States Transportation Security Administration Full time

    About the RoleWe are seeking a highly skilled and dedicated Transportation Security Officer to join our team at the Transportation Security Administration. As a key member of our security team, you will play a critical role in ensuring the safety and security of air travelers, airports, and aircraft.Key ResponsibilitiesOperate various screening equipment and...


  • Hobbs, New Mexico, United States Zia Park Casino Hotel Racetrack Full time

    Job SummaryWe are seeking a highly skilled IT Support Specialist to join our team at Zia Park Casino Hotel Racetrack. As an IT Support Specialist, you will be responsible for providing technical support and assistance to our employees and guests, ensuring the smooth operation of our computer systems and networks.Key ResponsibilitiesProvide technical support...


  • Hobbs, New Mexico, United States Lea County State Bank Full time

    Job SummaryLea County State Bank is seeking a highly skilled Technical Support Specialist I to join our IT Department. As a key member of our team, you will be responsible for providing top-notch technical support to our staff, ensuring seamless operations and exceptional customer service.Key ResponsibilitiesAsset Management (40%):Maintain accurate and...


  • Hobbs, New Mexico, United States Lea County State Bank Full time

    **Job Summary**Lea County State Bank is seeking a skilled Technical Support Specialist I to support the daily functions of the IT Department's technical support activities. The successful candidate will be responsible for monitoring assets and providing user support on basic software and hardware issues.**Key Responsibilities**Maintain accurate inventory...

  • Police Officer

    4 days ago


    Hobbs, New Mexico, United States City of Hobbs, NM Full time

    Job SummaryWe are seeking a highly skilled and dedicated Police Officer to join our team at the City of Hobbs, NM. As a Police Officer, you will be responsible for maintaining law and order, protecting the community, and upholding the highest standards of professionalism and integrity.Key ResponsibilitiesEnforce laws and regulations to maintain public safety...


  • Hobbs, New Mexico, United States City of Hobbs, NM Full time

    Job SummaryWe are seeking a highly skilled and dedicated Law Enforcement Officer to join our team at the City of Hobbs, NM. As a Police Officer, you will be responsible for maintaining law and order, protecting the community, and upholding the highest standards of professionalism.Key ResponsibilitiesEnforce laws and regulations to maintain public safety and...


  • Hobbs, New Mexico, United States City of Hobbs, NM Full time

    Salary: $17.19 Hourly Location: Hobbs, NM Job Type: Full Time NonExempt Department: CORE Position OverviewAs an Aquatic Safety Officer, you will play a crucial role in safeguarding the well-being of all facility users by proactively preventing and effectively responding to emergencies.Key Responsibilities Maintain regular attendance to fulfill the...


  • Hobbs, New Mexico, United States City of Hobbs, NM Full time

    Salary: $17.19 Hourly Location: Hobbs, NM Job Type: Part Time NonExempt Department: CORE DescriptionAs an Aquatic Safety Officer, you will play a crucial role in safeguarding the well-being of facility visitors by proactively preventing and addressing emergencies. Key ResponsibilitiesMaintain regular attendance to fulfill the responsibilities of this...


  • Hobbs, New Mexico, United States New Mexico Junior College Full time

    Job DescriptionJob Title: Business Development SpecialistJob Summary:We are seeking a highly skilled Business Development Specialist to join our team at New Mexico Junior College. The successful candidate will be responsible for providing expert advice and guidance to small business owners and entrepreneurs, helping them to develop and grow their...


  • Hobbs, New Mexico, United States Providence Health & Service Full time

    Position Overview Under the supervision of the Patient Access Services supervisor/manager, the Patient Access Coordinator plays a crucial role in assisting individuals during the on-site registration and arrival process for both scheduled and unscheduled appointments. This position is responsible for executing financial clearance tasks and ensuring a smooth...


  • Hobbs, New Mexico, United States Hobbs Municipal Schools Full time

    Job Summary:Hobbs Municipal Schools is seeking a dedicated and detail-oriented Instructional Assistant to support our educational team. As an Instructional Assistant, you will play a vital role in ensuring the success of our students by providing administrative support to teachers and staff.Key Responsibilities:Provide administrative support to teachers and...


  • Hobbs, New Mexico, United States New Mexico Junior College Full time

    Salary: $46, $57,173.00 Annually Location : Hobbs, NM Job Type: Full-Time Job Number: SBDC23 Department: Small Business Development Center Opening Date: 01/18/2024 Position Overview The Business Development Consultant at the Small Business Development Center is accountable to the Director of the Center. Facilitates advisory services, research, and technical...


  • Hobbs, New Mexico, United States Providence Health & Service Full time

    Job Description**Providence Health & Services is seeking a Patient Services Specialist to join our team!****About the Role:**Under the direction of the PAS supervisor/manager, the Patient Services Specialist is responsible for assisting patients during the on-site registration and arrival process for scheduled and unscheduled visits as well as completing...