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Administrative Coordinator

2 months ago

San Antonio, Texas, United States Wise Up Creative Full time
Job Title: Administrative Assistant

Location: San Antonio, TX

Company: WiseUp Creative

Job Description:

Position Overview: The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This role includes supporting managers and employees through a variety of tasks related to organization and communication. The successful candidate will ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities:

  • Office Management:
    • Manage office operations to ensure smooth day-to-day activities.
    • Coordinate meetings and appointments, and maintain contact lists.
    • Prepare and distribute correspondence, memos, letters, and forms.
  • Administrative Support:
    • Assist in the preparation of regularly scheduled reports and presentations.
    • Develop and maintain a filing system and ensure accurate record-keeping.
    • Order office supplies and manage inventory.
    • Book travel arrangements and make reservations.
  • Documentation and Records:
    • Prepare and distribute written correspondence, memos, and reports.
    • Assist in the preparation of regularly scheduled reports and presentations.
    • Develop and maintain a filing system and ensure accurate record-keeping.
  • Coordination and Communication:
    • Act as the primary point of contact for internal and external clients.
    • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, such as printers and fax machines.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree or equivalent.