Lead Financial Analyst

2 weeks ago

Austin, Texas, United States The University of Texas at Austin Full time

Job Posting Title:


Senior Financial Analyst

Hiring Department: University Police Department

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Location: UT MAIN CAMPUS

Job Overview: The University of Texas at Austin Police Department (UTPD) is a recognized state police agency dedicated to serving the university community around the clock.

UTPD encompasses various divisions, including investigations, K-9 units, and a dedicated 911 Dispatch Center.

About UTPD:
Your expertise will contribute significantly to our mission. Working for a prestigious university known for its academic excellence and research, your role will enhance operational efficiency and improve the student experience.

If you seek meaningful work that makes an impact, UTPD is the right place for you.

UT Austin offers a comprehensive benefits package, including:

• Competitive health benefits (100% coverage for employee premiums, 50% for family premiums)
• Options for Vision, Dental, Life, and Disability insurance
• Generous paid vacation, sick leave, and holidays
• Participation in the Teachers Retirement System of Texas, with employer matching

Additional Benefits:
• Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b)
• Flexible spending accounts for medical and childcare expenses
• Access to free training via LinkedIn Learning and professional conferences
• Tuition assistance
• Employee discount programs, including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID
• Complimentary rides on all UT Shuttle and Austin CapMetro buses with staff ID

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Role Purpose: The Financial Analyst acts as a key liaison for business and financial services within The University of Texas at Austin Police Department.

Key Responsibilities:
• Collaborate with UTPD Command Staff to oversee departmental operating budgets, including preparation and management.
• Supervise account structures, ensuring timely requests and inactivation of unit and subunit codes. Monitor account balances and suggest funding transfers.
• Maintain comprehensive accounting records for all departmental accounts.

• Track financial commitments, conduct monthly transaction reviews, and monitor discrepancies in account balances, addressing overages, deficits, and incorrect object codes as necessary.

• Ensure robust financial planning, budgeting, and account management processes are established and comply with university standards.

• Serve as the department's expert on travel, payment vouchers, cash/check deposits, and event billing.
• Provide training and resources for financial business processes within UTPD.
• Act as a liaison to Business and Financial Services for submitting approved payment requests on behalf of UTPD. Process travel and reimbursement requests in line with university policies. Review invoices for accuracy and secure approval for goods/services received. Prepare logs and documentation for ProCard reconciliation.
• Facilitate electronic desk access (DEFINE) for UTPD staff.

• Prepare financial reports, including monthly summaries, annual reports, and forecasting/planning documents for the police department.

• Collaborate with Grants and Contracts Specialist to generate required monthly financial reports.
• Establish new contractors providing security for events as vendors to facilitate payment from UT. Verify timesheets and process payments. Manage billing for event security services, including verification of staff hours and invoicing for external clients.

• Serve as the primary contact for Memoranda of Understanding (MOU) documentation, monitoring expirations, filing signed MOUs, drafting updates, and liaising with university entities.

Other related functions as assigned.
Required Qualifications:
• Bachelor's degree in Finance, Accounting, Business Administration, or a closely related field.
• Four years of progressively responsible experience in financial analysis, accounting, and forecasting.
• Experience in financial planning, forecasting, and analysis. High analytical ability and proficiency in data analysis.
• Skilled in presenting complex information to diverse audiences.
• Proficient in UTPD Define, Microsoft Excel, Word, and Smartsheet.
• Ability to quickly adapt to new technologies/software.
• Professional demeanor with excellent problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to meet deadlines and independently manage tasks in a team environment. Experience handling confidential information with discretion.
• Relevant education and experience may be substituted as appropriate.
Preferred Qualifications:
• Demonstrated experience with University of Texas financial systems and accounting procedures.
• Familiarity with travel, entertainment, and invoice processing.
• Knowledge of the university's procurement, payment, and audit processes. Proficiency in Excel, PointPlus, FRMS, DEFINE, and the Req System.
Salary Range: $65,000+ based on qualifications
Work Schedule: Monday - Friday, 8 am - 5 pm. Occasional evening, weekend, or overtime hours may be required.

Working Conditions: Standard office environment
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials: Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will have the option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.



  • Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, including both promotional opportunities and lateral transfers.
Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


  • Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


  • Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.


  • Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate based on race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


  • Pay Transparency: The University of Texas at Austin will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


  • Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


  • E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015.
The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]


  • Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).
If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services.

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