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Lead Financial Analyst

2 months ago

Austin, Texas, United States The University of Texas at Austin Full time

Job Posting Title:


Senior Financial Analyst

Hiring Department: University Police Department

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details: General Notes: The University of Texas at Austin Police Department (UTPD) is an accredited state police agency, dedicated to serving the university community around the clock.

UTPD encompasses an investigative division, K-9 units, a bicycle patrol team, and its own 911 Dispatch Center.

For more information on UTPD, please visit:
Your expertise will contribute significantly to our mission.
You'll be part of a prestigious institution recognized globally for its academic programs and research. Your contributions will enhance operational efficiency and improve the student experience.

If you seek meaningful work that has a tangible impact, you will find fulfillment in our department and at UT Austin.

UT Austin offers a comprehensive benefits package, including but not limited to:

• Competitive health benefits (100% coverage for employee premiums, 50% for family premiums)

• Optional Vision, Dental, Life, and Disability insurance plans

• Generous paid time off, including vacation, sick leave, and holidays

• Teacher Retirement System of Texas, a defined benefit retirement plan with employer matching

Additional Voluntary Retirement Programs:
Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Extensive free training access through LinkedIn Learning and opportunities for professional conferences

• Tuition assistance

• Comprehensive employee discount program, including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Complimentary rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see:
and .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose: The Financial Analyst serves as a key liaison for business and financial services within The University of Texas at Austin Police Department.

Responsibilities:
• Collaborate with UTPD Command Staff to oversee the department's operating budgets, including preparation and management.
• Supervise account structures, ensuring timely requests and inactivation of unit and subunit codes. Monitor account balances and recommend funding transfers.
• Maintain accurate accounting records for all departmental accounts.

• Track financial commitments, conduct monthly transaction reviews, and monitor discrepancies in account balances. Review accounts for overages, deficits, and incorrect object codes, and request necessary corrections.

• Support efforts to ensure effective financial planning, budgeting, and account management processes are in compliance with university policies.

• Act as a departmental expert on travel, payment vouchers, cash/check deposits, and event billing.
• Provide training and serve as an informational resource for financial business processes within U/T.
• Liaison with Business and Financial Services to submit approved payment requests on behalf of UTPD. Process travel and reimbursement requests by staff in accordance with university policies. Review invoices for accuracy and obtain necessary approvals for receipt of goods/services. Prepare logs and backup documentation to reconcile ProCard and submit for processing by deadlines.
• Provide electronic desk access (DEFINE) for UTPD employees.

• Responsible for preparing financial reports, including monthly summaries, annual financial reports, and forecasting and planning reports for the police department.

• Collaborate with Grants and Contracts Specialist to produce required monthly financial reports.
• Set up new contractors providing security for events as vendors to facilitate payment from UT. Verify timesheets and submit for payment processing. Process billing for event security services.

• This includes verifying staff hours, exporting and printing invoices from the system for each event/date, sending invoices to BFS for processing IDT or directly to external clients, and tracking receivables for external clients.

• Serve as the primary contact for Memoranda of Understanding (MOU) documentation.

• Monitor MOUs for expiration, file signed MOUs with appropriate university entities, draft MOU updates, and act as the MOU liaison for each university entity.

• Perform other related functions as assigned.
Required Qualifications:
• Bachelor's degree in Finance, Accounting, Business Administration, or a closely related field.
• Four years of progressively responsible experience in financial analysis, accounting, and forecasting.
• Experience in financial planning, forecasting, cost analysis, and financial reporting. High level of analytical ability and proficiency in data analysis.
• Skilled in developing and presenting complex information to diverse audiences.
• Proficiency in U/T Define, Microsoft Excel, Word, and Smartsheet.
• Ability to quickly learn new technologies/software.
• Professional demeanor and demonstrated excellent problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to meet deadlines and effectively identify, organize, and complete tasks independently and within a team environment. Experience handling confidential information with tact, discretion, and diplomacy.
• Relevant education and experience may be substituted as appropriate.
Preferred Qualifications:
• Demonstrated experience with the University of Texas financial systems and accounting procedures.
• Familiarity with travel, entertainment, and other types of invoice and voucher processes.
• Knowledge of the university's procurement, payment, and audit processes. Proficiency in Excel, PointPlus, FRMS, DEFINE, and the Req System.
Salary Range: $65,000 + depending on qualifications
Work Schedule: Monday - Friday, 8 am - 5 pm. Occasional evening, weekend, or overtime hours may be required.

Working Conditions: May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Required Materials: Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.



  • Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.
Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


  • Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


  • Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.


  • Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


  • Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


  • Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


  • E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015.
The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]


  • Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).
If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services.