Community Engagement Coordinator

2 weeks ago

San Saba, Texas, United States Hill Country Community Action Association Full time
Position Overview

Organization: Hill Country Community Action Association, Inc.

Job Title: Community Engagement Coordinator FLSA Status: Non-Exempt

Reports To: Chief Executive Officer

Location: Central Office

Role Summary:

The Community Engagement Coordinator is responsible for executing a range of activities focused on building partnerships, organizing outreach initiatives, and enhancing employee relations and volunteer retention. This role collaborates closely with Program Managers to support recruitment and advertising efforts.

Key Responsibilities:

  • Facilitate the recruitment process for staff and volunteers across various programs.
  • Develop and sustain partnerships with community resources.
  • Represent the organization at health fairs, workshops, and other outreach events.
  • Manage and curate social media platforms on a daily basis.
  • Oversee the organization’s website, ensuring regular updates and improvements.
  • Maintain a comprehensive calendar of outreach events, training sessions, and communication opportunities.
  • Coordinate special events, including fundraising and staff appreciation activities.
  • Ensure accurate documentation of outreach activities and community engagement data for reporting purposes.
  • Produce a quarterly newsletter to share updates and information.
  • Act as a liaison between community programs and staff development initiatives.
  • Assist in the review and revision of annual materials such as recruitment brochures and orientation guides.
  • Travel across the service area as required.
  • Provide updates on staff changes to relevant stakeholders.
  • Support the Head Start program with necessary documentation and budget assistance.
  • Create promotional materials for events throughout the service area.
  • Manage the ordering of promotional items for the agency.
  • Assist administrative staff with reports and audits.
  • Recognize and coordinate the Employee/Volunteer of the Month program.
  • Attend Board Meetings and prepare reports for each session.
  • Organize files for storage in accordance with agency policies.
  • Prepare special reports as needed.
  • Respond to staff inquiries or direct them to the appropriate personnel.
  • Record personal time worked in the timekeeping system.
  • Participate in required workshops and training sessions.
  • Perform additional tasks as assigned.

Qualifications:

Education/Experience: Minimum of a High School diploma or GED. A year of experience in office duties or related programs is preferred but not mandatory.

Skills and Abilities: Strong teamwork and communication skills, with the ability to interact respectfully with diverse populations. Flexibility and well-developed interpersonal skills are essential. Proficiency in maintaining records and understanding instructions is required. Willingness to learn new software as necessary.

Additional Requirements: Professional demeanor and attire. A valid driver's license and reliable transportation are necessary. Must adhere to confidentiality standards and agency policies.

Supervisory Responsibilities: None

Equipment Used: Computer, fax machine, calculator, copier, and telephone.

Physical Demands: The role requires prolonged periods of sitting, standing, bending, and lifting up to 40 pounds, along with some driving.

Mental Demands: The ability to manage diverse work challenges daily, with personal maturity and problem-solving skills being crucial. Effective listening and interpersonal skills are necessary for successful interactions with all levels of staff.

Working Conditions: Standard working hours with occasional out-of-town travel required. All agency-related information is confidential.

Employee Benefits: Includes sick and vacation leave, health insurance, life insurance, retirement plan options, and paid holidays, subject to eligibility and agency policies.

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