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Administrative Operations Coordinator
2 months ago
Position: Administrative Operations Coordinator
Schedule: Monday to Friday, 8 AM - 5 PM
Employment Type: Direct Hire
Salary: $65,000 - $70,000 + Bonus
Company Overview
Trinity Employment Specialists is a prominent provider of waste heat recovery solutions, boasting over five decades of expertise in the sector. Our headquarters are located in Tulsa, Oklahoma, where we engineer and produce cutting-edge technologies aimed at enhancing operational efficiency for businesses.
Role Overview
The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of our office environment. This position involves overseeing a variety of administrative tasks while ensuring adherence to industry regulations. Excelling in this role can lead to advancement opportunities within the organization. Ideal candidates will exhibit a strong desire to work independently and a commitment to career growth through increased managerial responsibilities, which may include significant contributions to corporate finance, sales, and marketing strategies.
Key Responsibilities
- Facilitate the procurement of industrial materials by generating purchase orders, soliciting vendor quotes, and processing invoices.
- Coordinate and organize production meetings across various departments.
- Compile and assess reports on purchasing activities to aid in informed decision-making.
- Ensure compliance with safety regulations and conduct regular safety meetings.
- Manage the physical condition of the office, including maintenance and cleaning services.
- Oversee mail distribution and maintain office supply inventory.
- Manage document control processes, ensuring accurate completion and archiving of engineering and administrative documents.
- Conduct bi-weekly meetings with leadership to discuss operational functions and address potential issues proactively.
Qualifications
- High school diploma required; Bachelor's degree in Business Administration or a related field preferred.
- Prior experience in office management is preferred, particularly in a manufacturing or engineering context.
- Proficient in Microsoft Office Suite.
- Familiarity with safety compliance and practices is advantageous.
- Self-driven with a proactive approach to identifying optimization opportunities.
- Exceptional organizational, leadership, and communication skills.
- Able to multitask and prioritize effectively in a fast-paced environment.
- Detail-oriented and capable of working both independently and collaboratively.
Trinity Employment Specialists is an Equal Opportunity Employer.
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