Proposal Coordinator Specialist

5 days ago

Galveston, Texas, United States SLSCO Full time
Job Description

The Proposal Coordinator role at SLSCO is a dynamic position that requires a highly organized and detail-oriented individual to coordinate and develop division-specific proposals for local, state, and federal pursuits.

Key Responsibilities:

  • Conduct daily opportunity searches to identify potential proposals.
  • Track proposal efforts from identification through award to ensure timely and effective delivery.
  • Develop proposal overviews and coordinate go/no go decision-making with leadership to ensure alignment with company goals.
  • Develop and distribute proposal outlines and compliance matrices to ensure consistency and accuracy.
  • Develop, distribute, and consolidate proposal-related data calls to gather necessary information.
  • Utilize existing content library and leverage subject matter experts to develop proposal content from start to finish, including writing, editing, production, assembly, and submission.
  • Ensure proposal material is consistent with solicitation requirements and meets company standards.
  • Proofread and edit proposal content for proper grammar, spelling, comprehension, and style.
  • Coordinate color reviews of proposals and consolidate input to ensure a high-quality final product.
  • Attend semi-weekly stand-up meetings to discuss status, schedule, and action items with the team.
  • Manage division-specific pipelines to ensure timely and effective delivery of proposals.
  • Update and maintain the project library to ensure accurate and up-to-date information.
  • Order necessary proposal materials and documents, such as bid bonds and reference letters.

Requirements:

  • Bachelor's degree in Communications, Marketing, Business, or a related field.
  • 3+ years of directly related experience developing high-quality, high-scoring proposals.
  • Excellent written and oral communication skills and the ability to interact with a variety of individuals.
  • Ability to work both independently and in a team environment to manage multiple tasks.
  • Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Exceptional organizational and time management skills.
  • Attention to detail, including proofreading, grammar, and document formatting.
  • Knowledge of Adobe Creative Cloud Tools a plus, particularly Adobe InDesign.
  • Experience working with Microsoft SharePoint sites desired.
  • APMP Foundations certification a plus.

Physical Demands:

  • Use of manual dexterity, tactile, visual, and audio acuity.
  • Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
  • Occasional lifting (up to 40 pounds), bending, pulling, and carrying.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

SLSCO participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee.

Affirmative Action/EEO Statement

SLSCO LTD is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.

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