Facilities Operations Coordinator

1 week ago

Houston, Texas, United States Aramco Services Company Full time
Job Overview

POSITION SUMMARY:

The Facilities Operations Coordinator plays a crucial role in ensuring the effective functioning of the organization's facilities. This position is responsible for overseeing daily maintenance, sanitation, and various related responsibilities. The coordinator collaborates with vendors, Health, Safety, and Environment (HSE) teams, and manages all facility-related tasks. Specific duties will be performed based on the area of expertise. This role also involves assisting with facility contracts, planning, and designing layouts for all facility activities, as well as optimizing the use of office spaces and research laboratories.

KEY RESPONSIBILITIES:

  • Coordinates and manages all assigned projects efficiently.
  • Establishes and maintains company standards for space utilization.
  • Develops plans for the allocation and effective use of office spaces.
  • Processes and evaluates Domestic Purchase Requisitions for office supplies, furniture, and equipment through a centralized procurement system.
  • Maintains the computerized Asset Inventory System, providing regular updates and reports.
  • Handles releases against assigned Purchase Orders.
  • Expedites all domestic purchase orders, including those initiated by the purchasing department.
  • Identifies and develops sources for services, furniture, and equipment related to facility management.
  • Prepares necessary documentation for surplus or disposal of unneeded equipment and furniture as required.
  • Coordinates service requests with building operations for timely execution.
  • Processes orders related to Facilities and Reproduction through the appropriate systems.
  • Oversees daily operations of the facilities, including maintenance, cleaning, and safety services.
  • Collaborates with external vendors and contractors to ensure quality service delivery.
  • Monitors and manages the facilities budget, tracking expenses and identifying cost-saving opportunities.
  • Addresses facilities-related inquiries and requests from staff and stakeholders.
  • Keeps accurate records and reports on facility usage, maintenance schedules, and service logs.
  • Works with cross-functional teams to support events, meetings, and other activities requiring facility assistance.
  • Assists with daily laboratory operations.
  • Performs additional duties as assigned related to facility operations.

QUALIFICATIONS:

  • High school diploma or equivalent.
  • A minimum of seven years of experience in general office work with increasing levels of responsibility. At least four years of hands-on experience with desktop PCs and a solid understanding of company business systems. Five years of experience in Facilities Management with expertise in at least three of the following areas:
    • Procurement of office supplies, furniture, and equipment.
    • Familiarity with procurement software.
    • Project management skills.
    • Vendor contract management.
  • Proficient communication skills in English, both oral and written, at a level necessary to perform job duties effectively.
  • Ability to interact with a diverse range of management and personnel. Must demonstrate strong work habits, a solid work ethic, and adherence to company policies and professional etiquette.
  • Proactive problem-solving skills with excellent organizational abilities and attention to detail.
  • Capability to multitask and prioritize effectively.

NOTE: This position does not accept third-party candidates and is anticipated to be temporary in nature.

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