Office Service Coordinator

12 hours ago


Decatur, Illinois, United States Utility;Utility Associates, Inc. Full time
About Us

Utility Associates Inc. is a forward-thinking technology company that empowers frontline professionals with cutting-edge digital systems. Our innovative approach focuses on speed, accuracy, and transparency in work processes. We foster a dynamic culture that values teamwork, ethical practices, and diversity. Our team prioritizes work-life balance and recognizes employees' contributions within a recognition-driven environment.

Job Summary

The Office Service Assistant will oversee and coordinate office activities, providing administrative support to all departments. This role involves multitasking various projects, maintaining professionalism, and ensuring seamless office operations.

Key Responsibilities
  • Complete administrative tasks with exceptional efficiency
  • Exhibit outstanding communication and interpersonal skills
  • Maintain a professional appearance, demeanor, and behavior
  • Assist with departmental projects, including presentations, planning, and strategizing
  • Greet visitors and manage the front desk/lobby area
  • Order, stock, and maintain office supplies
  • Support the Human Resources Manager with various tasks
  • Manage the cafeteria/break room and maintain a clean environment
  • Coordinate mail, deliveries, and repairs
  • Establish and maintain vendor accounts and communications
  • Perform miscellaneous offsite duties, including picking up lunch and shopping for business needs
Requirements
  • High school diploma or equivalent
  • 3 years of front desk receptionist experience
  • Excellent communication, organizational, and time management skills
  • Proficiency in MS Office programs
  • Ability to maintain confidentiality and discretion
  • Availability to work Monday-Friday, 9:00 am - 5:00 pm, with overtime as needed
Work Environment

This role requires the ability to maintain a stationary and upright position consistently. Employees must be able to move within the office to access resources. The position involves utilizing computer operations and office productivity machinery, as well as occasional use of balance, flights, ladders, and forklifts.



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