Office Services Coordinator

1 week ago

Decatur, Illinois, United States Utility Associates, Inc. Full time
Job Summary

Utility Associates, Inc. is seeking a highly organized and detail-oriented Office Services Coordinator to join our team. As an Office Services Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing administrative support to all departments.

Key Responsibilities
  • Administrative Support: Provide administrative support to all departments, including completing a variety of tasks, maintaining professionalism in appearance, demeanor, and behavior, and exhibiting exceptional communication skills.
  • Office Management: Manage the front desk/lobby area, including greeting and checking in visitors, managing supplies, and maintaining a tidy and organized workspace.
  • Project Coordination: Assist with coordinating projects, including planning, strategizing, and executing tasks to meet deadlines.
  • Communication: Serve as a liaison between departments and communicate effectively with colleagues, management, and external partners.
  • Vendor Management: Manage vendor accounts, including maintaining vendor logs and communicating with vendors as needed.
  • Asset Management: Establish and manage the Asset Tagging System and maintain a spreadsheet to track assets.
  • Reporting: Prepare reports and maintain documents as needed.
  • Process Improvement: Identify opportunities for process improvement and implement changes to increase efficiency.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: 3 years of front desk receptionist experience required.
  • Skills: Excellent organizational and time management skills, technical skills in MS Office programs, and excellent problem-solving skills.
  • Availability: Must be available Monday-Friday, 9:00am-5:00pm, and overtime as needed.

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